Clerical Support Specialist (SPED)

About the Role

Position Title: Clerical Support Specialist - Special Education

Days: 190 days

Hours: 7.5 hrs. per day

Department: Special Education

Reports to: Director of Special Services and School Principal

Key Responsibilities

• Independently perform a variety of secretarial or administrative duties involved in the operation of the office.
• Apply both written and unwritten policies and procedures.
• Use knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel.
• Maintain records and correspondence for the office.
• Accurately prepare/organize/maintain a confidential special education file for each special education student in a secure place.
• Coordinate the scheduling of IEP/504 & SAT meetings through the use of Google Calendar.
• Enter due dates into a calendar for all meetings.
• Contact parents prior to scheduling meetings to check their availability.
• Send all IEP/504 paperwork to parent/guardian within 7 days of the meeting.
• Organize/maintain adequate sets of current special education forms for school use.
• Maintain and process OT and PT referrals and rosters.
• Create meeting packets for teachers and provide to them before the meeting.
• Secure translators for all special education meetings as needed.
• Check with Special Educators in each school served each week.
• Perform other duties as assigned by the SAT chairperson, principal, or their designee.

Requirements & Tech Stack

• Workkeys Assessment with a passing score of at least Level 2.
• Bachelor's Degree (official transcripts required).
• High school graduate or equivalent.
• Secretarial or clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Proficiency with technology skills: Microsoft Word, Excel, Powerpoint, Access.
• Excellent written and verbal communication, organizational, and telephone skills.
• Ability to interpret and apply detailed oral and written instructions.
• Ability to read and interpret documents.
• Ability to write routine reports and correspondence.
• Ability to speak effectively using Standard English before groups of employees of the organization.
• Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to pass a basic skills test and technology proficiency test.
• Ability to establish and maintain effective working relationships with students, staff, and the community.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

Qualifications

• Associate's degree preferred.
• Knowledge of departmental policies, procedures, and operations.
• Working knowledge of the principles of office management and of modern office procedures.
• Knowledge of the records and forms to be prepared and maintained, including knowledge of the Special Education program.
• Excellent written and verbal communication, organizational, and good working knowledge of Business English and grammar.

Physical Demands: Regularly required to stand and walk. Often required to sit at a desk. Frequently must squat, stoop or kneel, reach above the head and reach forward. Specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: Representative of those an employee encounters while performing the essential functions.