Administrative Assistant

About the Role

DEPCOM Power, a Koch Engineered Solutions (KES) company, is seeking an Office Manager to join our team on-site in Bedminster, New Jersey. This role supports business leaders across New Jersey and satellite locations, ensuring efficient day-to-day office operations. You will balance office management, project coordination, and administrative support in a fast-paced environment, managing various priorities and stakeholders. This role is not eligible for Visa sponsorship.

Key Responsibilities

• Serve as the primary point of contact for visitors, clients, vendors, and office communications.
• Manage incoming and outgoing mail, packages, and shipments.
• Maintain office supplies, equipment, kitchen inventories, and other administrative resources.
• Coordinate conference room scheduling, meeting logistics, and workspace readiness.
• Support employee and intern onboarding, including workspace setup and coordination with hiring teams.
• Liaise with IT to support office technology, equipment repairs, and printer functionality.
• Plan and coordinate employee engagement, recognition, wellness, and office events.
• Coordinate office maintenance, facility services, and vendor relationships.
• Review and approve invoices and support budget and expense tracking for office operations.
• Maintain labor law postings, licenses, permits, and other required office documentation.
• Provide project and administrative support, including scheduling, tracking milestones, coordinating communications, and maintaining documentation.
• Support calendar management and meeting coordination for office staff and leadership.
• Maintain confidential employee and business records.
• Identify and implement opportunities to improve office operations and administrative processes.
• Support leadership with special projects and executive administrative assistance.
• Maintain office branding and marketing standards, as needed.

Requirements & Tech Stack

• Previous administrative, office coordination, or customer-facing support experience.
• Proficient in Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, and Teams.
• Experience supporting calendars, scheduling, or administrative coordination for multiple stakeholders.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Experience managing multiple projects, tasks, and competing priorities simultaneously while meeting established deadlines.
• Familiar with project-based applications for document repositories.
• Familiar with scheduling tools, such as Microsoft P6.
• Experience with document control systems and management.