Operations & Project Coordinator

YV HR & Legal services

Key Responsibilities

• Coordinate daily operational activities to ensure smooth workflows and efficient business processes.
• Assist in planning, scheduling, and monitoring projects to ensure timely completion of deliverables.
• Liaise with internal departments, project teams, vendors, and other stakeholders to maintain effective communication.
• Track project milestones, deadlines, budgets, and action items to ensure progress against established plans.
• Prepare project schedules, operational reports, meeting agendas, and progress updates for management.
• Organize meetings, document discussions, and follow up on outstanding tasks and responsibilities.
• Maintain accurate project documentation, operational records, and administrative files.
• Identify scheduling conflicts, workflow issues, and potential project delays, escalating concerns when necessary.
• Support resource allocation and coordinate the availability of personnel, equipment, and materials.
• Monitor operational performance and assist in identifying opportunities to improve efficiency and productivity.
• Coordinate procurement requests, vendor communications, and service arrangements where required.
• Ensure project activities follow established procedures, quality standards, and organizational policies.
• Assist with the implementation of new operational processes, systems, and project management tools.
• Communicate project updates and operational changes to relevant stakeholders.
• Provide administrative and coordination support to project managers and operations leadership.

Requirements

• Diploma or bachelor's degree in Business Administration, Operations Management, Project Management, or a related field.
• Previous experience in operations coordination, project administration, or a similar role is an advantage.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with project management tools such as Microsoft Project, Trello, Asana, or similar platforms is an advantage.
• Good attention to detail and the ability to maintain accurate records and documentation.
• Strong problem-solving skills and the ability to work effectively with different teams.
• A proactive, dependable, and collaborative approach to work.