Project Administration Associate

About the Role

This fully remote, work from home position is based in Ohio, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

The Project Administration Associate works within the project management team, reporting to a project management team lead. This role partners with project leads, team members, internal stakeholders, and approved outside contacts to share updates and resolve routine coordination questions.

Key Responsibilities

• Review incoming project requests, emails, calendar updates, and Wrike assignments, then sort routine coordination work by project, owner, and requested timing.
• Check new requests for a clear project name, responsible contact, requested outcome, relevant dates, and available background details before entering tasks.
• Create and update task entries in a project management tool such as Wrike, including owners, due dates, milestone links, dependencies, and concise progress notes.
• Maintain project trackers by comparing task status with reported updates and flagging missing information for the appropriate project lead.
• Schedule virtual meetings through a scheduling and calendar tool such as Microsoft Outlook and confirm attendees, meeting purpose, and any materials needed for discussion.
• Prepare meeting outlines, capture action items, and distribute clear follow-up summaries to assigned contributors after project discussions.
• Send timely reminders for approaching milestones, open action items, and requested updates while keeping project leads informed of responses.
• Follow up with team members or internal stakeholders when task details, ownership, or dates remain unclear or incomplete.
• Escalate conflicting priorities, missed milestones, repeated unanswered requests, or material project delays to the project lead or project management team lead.
• Maintain quality through accurate task updates, prompt turnaround, complete notes, and documented follow-up on assigned coordination items.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting projects, teams, or office workflows preferred.
• Familiarity with project milestones, task ownership, dependencies, action items, and status updates preferred.
• Ability to use a project management tool such as Wrike to review assignments and maintain organized task information.
• Familiarity with a scheduling and calendar tool such as Microsoft Outlook for meeting invitations, attendee updates, and calendar coordination.
• Ability to read requests carefully, identify missing details, and communicate clear questions and updates in writing.
• Ability to maintain discretion with internal project information and apply consistent procedures when updating shared work items.
• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits

• Fully remote work supporting project teams from a home-based desk environment.
• Structured onboarding and training on the named Wrike and Microsoft Outlook systems.
• Regular check-ins with the project management team lead for guidance, feedback, and workflow support.
• Opportunities to build project monitoring, task tracking, meeting support, and project controls skills.
• Health coverage, paid leave, a 401(k), bonus opportunities, and stipends.