Office Assistant 1 (NY HELPS)

About the Role

The incumbent of this position will perform duties consistent with the standard for this title in the Transportation Bridge Maintenance Office.

Key Responsibilities

• Process transactions.
• Maintain records, documents, and information.
• Produce correspondence, reports, charts, etc.
• Incumbents must be able to read, understand and apply procedures, rules and regulations and laws.
• Sort and distribute mail.
• Maintain records and files.
• Answer telephones and appropriately respond to or refer inquiries made by employees, vendors, and customers.
• Provide assistance to the Transportation Program Aide in the administration of the Residency program, which may include Personnel, Purchasing, and Training activities, such as:
• Hiring and promoting employees, and employee orientations.
• Assisting with ordering supplies, purchase orders, and vouchers.
• Tracking and entering TRINFO data.
• Track incoming Bridge Flag Data.
• Entering Travel Vouchers for employees within the County.
• Reviewing employee's time in LATS ensuring flex time, overtime, recalls, meal allowance and leave times are all correct; then sending approved MMS records to the Time and Attendance system.
• Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Requirements & Tech Stack

• Microsoft Word
• Excel
• PowerPoint
• Outlook

Qualifications

• There are no minimum education or experience requirements for this title.
• To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position.
• Applicants must be currently authorized to work in the United States on a full-time basis.
• Candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.
• Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made.

Preferred candidates will possess excellent written and oral communication skills.