Client Delivery Assistant

About the Role

Husch Blackwell LLP is a full-service litigation and business law firm. This position provides embedded practice support, executing delegated administrative tasks and supporting attorneys and specialists. The role preserves practice continuity, maintains institutional knowledge, and acts as a development pipeline to specialist roles. This position will work 3 days onsite and 2 days remote in our Oakland, CA office.

Key Responsibilities

• Assists with typing, transcribing, and revising documents.
• Makes meeting arrangements and travel arrangements; creates itineraries for travelers.
• Prepares expense statements, reimbursement requests and other Emburse responsibilities.
• Assists with saving and profiling pleadings and other documents in document management system.
• Enters billable time and makes revisions to time entries and prebills as needed.
• Assists with creating and organizing notebooks, large mailings, and file organization.
• Provides on-site support, including mailing, copying, printing, and scanning.
• Identifies opportunities to streamline tasks through technology.
• Leverages automation and dashboards to improve tracking, organization, and execution of work.
• Participates in applicable AI and technology-related trainings to maintain proficiency in related tools and services.
• Researches emerging tools and best practices and recommends process improvements to streamline workflows, increase accuracy, and enhance service delivery.
• Proactively demonstrates effective teamwork and communication with team members and all Firm personnel.
• Actively participates in regular team meetings to discuss current projects and workflow.
• Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.
• Updates project log with pending and completed tasks.
• Operates office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters.
• Copes successfully with office demands, remaining calm under pressure.
• Conducts all business in a confidential manner.
• Other duties as assigned.

Requirements & Tech Stack

• Minimum typing speed of 60 wpm.
• Basic proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel.
• Experience with AI and automation.
• Experience with Emburse.
• Experience with document management systems.

Qualifications

• High School Diploma or GED required; a 2-year degree is preferred or commensurate professional or educational experience.
• 1+ years relevant experience required, preferably in a legal environment.
• Demonstrated attentiveness and reliability in task execution.
• Ability to proactively identify support needs and seek guidance when necessary.
• Ability to maintain professionalism and accountability.
• Ability to support continuity and trust within practice teams.
• Proactive Problem-Solving – Anticipate and resolve before escalation.
• Judgment & Discretion – Navigate complexity with senior stakeholders.
• Workflow Management – Own full lifecycle with accountability.
• Communication – Clear, concise, solution-focused.
• Business Partnership – Service mindset with strategic value-add.
• Technology Proficiency – AI, automation, continuous upskilling.
• Organizational Excellence – Detail-oriented, multi-tasking across portfolios.
• Accountability – Follow-through and ownership.
• Relationship Management – Build trust across all levels.
• Adaptability – Thrive in dynamic, high-pressure environments.