Assistant Secretary
OM-Sales
About the Role
The Assistant Secretary at OM-Sales is a full-time, on-site role based in the Greater Delhi Area. This position supports daily office operations, including managing correspondence, organizing meetings, maintaining records, and preparing basic reports and documentation. The role involves coordinating calendars, assisting with travel and logistics, and handling phone and email inquiries from internal stakeholders and external partners. The Assistant Secretary may support the sales and operations teams by updating databases, tracking documentation for deals, and ensuring accurate file management. The role requires maintaining confidentiality, following company policies, and providing professional administrative support to leadership and team members.
Key Responsibilities
- Manage correspondence, including phone and email inquiries from internal stakeholders and external partners.
- Organize meetings.
- Maintain records.
- Prepare basic reports and documentation.
- Coordinate calendars.
- Assist with travel and logistics.
- Support sales and operations teams by updating databases.
- Track documentation for deals.
- Ensure accurate file management.
- Maintain confidentiality and follow company policies.
Qualifications
- Proficiency in office administration tasks:
- Document preparation
- Filing
- Record-keeping
- Strong communication skills for:
- Handling correspondence
- Phone calls
- Basic business writing
- Comfort with computer applications and tools:
- Word processing
- Spreadsheets
- Online calendars
- Organizational and time-management skills to:
- Coordinate schedules
- Coordinate meetings
- Coordinate office activities
- Ability to collaborate with cross-functional teams.
- Ability to interact professionally with internal and external stakeholders.
- Attention to detail.
- Discretion in handling confidential information.
- Prior experience in an administrative or secretarial role is preferred.
- Experience in a technology or cybersecurity-related environment is an advantage.
- Relevant educational background such as a diploma or degree in business administration, office management, or a related field.