Administrative Assistant

About the Role

Hire Point Recruiting is seeking a highly organized, detail-oriented, and proactive Recruiting & Administrative Coordinator to support their recruiting team and day-to-day operations. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and supporting a team across a variety of administrative and recruiting-related responsibilities.

Key Responsibilities

Recruiting Coordination & Administrative Support

• Coordinate and schedule candidate interviews, phone screens, and meetings with recruiters and clients.
• Communicate with candidates regarding interview availability, scheduling, confirmations, and follow-ups.
• Enter new job openings into the applicant tracking system (ATS), ensuring job details are accurate and up to date.
• Maintain and update candidate records, job postings, and other information within the recruiting database.
• Assist recruiters with resume formatting, candidate profiles, and preparation of materials for client submissions.
• Track interview schedules, candidate activity, and recruiting updates to help ensure a smooth recruiting process.

Recruiting Support

• Assist recruiters with candidate sourcing, research, and identifying potential candidates for open positions.
• Support initial candidate outreach and follow-up communications as needed.
• Help maintain recruiting pipelines and track candidate progress throughout the hiring process.
• Assist with job postings, candidate database searches, and other recruiting-related activities.
• Provide general support to recruiters on active searches and client assignments.

General Administrative & Project Support

• Provide day-to-day administrative and operational support to the recruiting team.
• Assist with data entry, document preparation, reporting, and database maintenance.
• Support various internal projects, process improvements, and special initiatives.
• Handle ad hoc assignments and additional responsibilities as business needs arise.
• Help identify opportunities to improve administrative processes and overall team efficiency.

Qualifications

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Comfortable learning new technology, databases, and recruiting systems.
• Professional, dependable, and able to handle confidential information.
• Self-motivated with a positive attitude and willingness to take on a variety of responsibilities.
• Previous administrative, recruiting coordination, or office support experience preferred but not required.

Ideal Candidate

The ideal candidate is someone who is organized, resourceful, flexible, and enjoys being part of a collaborative team. We are looking for an individual who takes initiative, pays close attention to detail, and is comfortable balancing routine administrative responsibilities with changing priorities and special projects.