Aspire Graduate Law School Operations Specialist

About the Role

• The Law School Operations Specialist will partner with the Law School Operations Manager and broader Operations team to evaluate, document, streamline, and improve processes supporting the Law School business.
• This role focuses on identifying opportunities to standardize work, automate repetitive tasks, improve data quality, strengthen controls, and increase operational efficiency.
• The position involves contributing to reporting, analytics, project coordination, and recurring operational activities.
• This is an opportunity for an early-career professional to gain experience in business operations, process improvement, analytics, technology enablement, and project management.

Key Responsibilities

• Identify and evaluate opportunities to simplify, standardize, automate, and improve operational processes by working closely with the Law School Operations Manager and Operations team.
• Partner with stakeholders to understand current workflows, identify improvement opportunities and potential risks, recommend practical solutions, and support implementation of improvements using available technology, Microsoft 365, reporting tools, and approved AI capabilities.
• Develop consistent approaches for recurring work that reduce manual effort, improve accuracy, clarify ownership, and make processes easier to execute, measure, maintain, and transfer.
• Document key Law School operational processes, including procedures, process maps, controls, decision points, ownership, escalation paths, service expectations, and backup coverage.
• Support recurring reporting and data analysis by maintaining accurate records, validating information, resolving discrepancies, and preparing reports for business leaders and field teams.
• Assist with Lexis Associate program administration, including onboarding, rosters, system access, budgets, and program reporting.
• Support recurring operational activities involving registration codes, product access and entitlements, audits, customer accounts, pricing, renewals, and contracts.
• Assist with budget tracking, forecasting, compensation reconciliation, and other financial and performance-management processes.
• Coordinate projects and recurring workstreams by tracking deadlines, action items, risks, results, and stakeholder communications.

Requirements & Tech Stack

• Be on track to receive a Bachelor’s degree in business, operations, analytics, finance, information systems, or a related field with a graduation date of May 2027.
• Demonstrate relevant experience through employment, internships, co-op assignments, academic projects, volunteer activities, student organizations, or other applicable work.
• Proficiency using Microsoft Excel to organize and reconcile data, perform analysis, and create reports using formulas, lookups, filters, pivot tables, and charts.
• Effective written and verbal communication skills, attention to detail, and the ability to document processes, explain information clearly, and deliver accurate work within established timelines.
• Ability to manage multiple assignments, organize priorities, and adapt to evolving business needs and deadlines.
• Sound judgment and professionalism when handling confidential business, financial, customer, and employee-related information.
• Collaborative, customer-focused, and team-oriented approach with the ability to build effective working relationships, ask questions, identify risks, and work effectively across teams and organizational levels.
• Experience with or exposure to process improvement, process mapping, project coordination, data visualization, or continuous-improvement methodologies.
• Familiarity with tools such as Microsoft Visio, Power BI, Tableau, SharePoint, Power Automate, or similar platforms, and an interest in using technology and responsible AI to improve documentation, analysis, controls, and operational efficiency.

Qualifications

• Graduation date of May 2027.
• On-site presence in Dayton, Ohio is required.
• This program does not provide relocation assistance.
• Position Start Date: June 14, 2027.