Advanced Associate, Administrative Support
TalentHop
United States0–2 yrs36m agovia LinkedIn
About the Role
The Advanced Associate, Administrative Support role provides dedicated administrative support to the Senior Vice President of Professional Assessments. This position supports the efficient management of schedules, events, proposals, and contracts.
Key Responsibilities
- Manage an active calendar, scheduling appointments and meetings, and coordinating associated logistics.
- Handle office management duties to maintain a professional and welcoming environment.
- Build and maintain relationships with internal stakeholders while maintaining confidentiality.
- Draft and finalize letters and documents, managing sensitive information appropriately.
- Plan and coordinate meetings and events, including venue, IT support, and catering arrangements.
- Monitor maintenance services, order office supplies, and liaise with facilities stakeholders.
- Assist with proposal preparation by incorporating graphics, assembling materials, and ensuring compliance with standards.
- Perform copying, collating, and other administrative tasks to support proposal production.
- Securely file and archive executed contracts and manage contract expiration and renewal records.
Requirements & Tech Stack
- Microsoft Office
- Scheduling software
Qualifications
- Undergraduate degree preferred.
- Familiarity with email, Microsoft Office, and scheduling software preferred.
- Experience in a demanding, high-stakes environment.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal communication skills.
- Effective multitasking and prioritization skills.
- Strong organizational skills with attention to detail.
- Self-motivated and goal-oriented.
- Proven ability to meet tight deadlines and adapt to changing priorities.
- Effective relationship-building skills.
- Ability to work independently and learn quickly.
- Basic knowledge of graphics file formats and typesetting.
Compensation
- Minimum full-time salary range: $65,000 - $75,000.
- Eligible to participate in an annual incentive program.