Administrative Assistant 2

About the Role

Administrative Assistant within the Division of Gastroenterology, Hepatology and Nutrition in the Department of Internal Medicine. This role performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions.

Key Responsibilities

• Coordinates and maintains appointment calendars.
• Schedules and coordinates meetings, conferences, educational programs, and special events including logistics.
• Attends and records minutes of meetings.
• Transcribes and distributes meeting records.
• Makes national and international travel and lodging arrangements.
• Collects receipts, prepares requests for, and tracks reimbursement of expenses.
• Drafts and prepares correspondence.
• Prepares reports, tables, and slides for presentations.
• Assists with preparation of grant applications, manuscripts, and research reports.
• Assists faculty with preparation of credentialing and promotion & tenure documents.
• Updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation.
• Answers phones and inquiries.
• Serves as liaison for faculty, staff, investigators, administration, and external customers and organizations.
• Opens, screens and distributes mail.
• Establishes and maintains files.
• Performs other duties as assigned.

Requirements & Tech Stack

• Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex.
• Six months experience (600 hours coursework) in office practices and procedures.
• Six months experience (600 hours coursework) in customer service.

Qualifications

• Requires successful completion of a background check.
• Selected candidate may be asked to complete a re-employment physical including a drug screen.
• Final candidates are subject to successful completion of a background check.
• A drug screen or physical may be required during the post offer process.