Project Subcontracts Technician

About the Role

The Subcontracts Administrator / Technician is an entry-level role responsible for providing administrative and analytical support to the Subcontracts Department. This position supports the creation, maintenance, and reporting of subcontract-related activities while developing knowledge of subcontracting policies, systems, and procedures. This is a fully onsite position supporting the Commonwealth LNG (CWLNG) Project near Lake Charles, Louisiana.

Key Responsibilities

• Establish and maintain subcontract files and documentation in accordance with company procedures.
• Maintain subcontract filing systems and coordinate with central document control.
• Assist with vendor setup processes, including coordination of pre-qualification requirements.
• Support subcontract managers and administrators with subcontractor invoice issues.
• Enter and manage purchase order (PO) change orders in Oracle systems.
• Assist with subcontract close-out activities and documentation.
• Retrieve, analyze, and report subcontract-related expenditure data.
• Provide analytical support and generate reports as required.
• Prepare documents for publication in accordance with subcontract procedures.
• Maintain correspondence logs, including memos, letters, and meeting minutes.
• Format and publish subcontract-related reports and documentation.
• Coordinate logistics and scheduling for internal and subcontractor meetings.
• Ensure subcontract documentation is maintained in compliance with company procedures and standards.
• Maintain accuracy and integrity of subcontract records and reporting data.
• Support adherence to subcontracting processes and internal controls.

Requirements & Tech Stack

• Microsoft Word and Excel (intermediate proficiency required).
• Oracle systems or similar ERP tools (familiarity preferred).

Qualifications

• Bachelor’s degree required; Supply Chain Management preferred, or equivalent relevant experience.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Strong interpersonal skills and ability to work in a team environment.
• Ability to analyze problems and recommend solutions.
• Basic knowledge of purchasing or supply chain concepts preferred.
• Ability to handle confidential information with discretion.
• Demonstrated initiative and ability to complete tasks independently.
• Experience supporting subcontract or procurement functions preferred.
• Strong organizational and administrative skills.
• Basic analytical and reporting capabilities.
• Attention to detail and data accuracy.
• Ability to manage multiple tasks in a structured environment.
• Strong communication and coordination skills.
• Willingness to learn and develop within subcontract management functions.
• Ability to maintain professionalism and confidentiality.
• Candidates must be legally authorized to work in the United States without current or future sponsorship.