Program Coordinator, College of the Arts

About the Role

Provides coordination and administrative support for undergraduate and graduate academic programs within the Kathrine G. McGovern College of the Arts. Under the direction of the Director for Academic Advising & Curriculum Management, supports curriculum and catalog administration, academic program and course-offering planning, orientation, commencement, and other college-level academic processes and initiatives. Works with academic units, faculty, graduate program directors, advising staff, and university offices to support effective academic program administration and student progression.

Key Responsibilities

• Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
• Participates in planning and developing methods for program implementation and administration, coordinates program activities.
• Reviews records and reports of activities to ensure progress is being accomplished toward specified program objective; recommends modifications to methods or procedures as required to redirect activities and ensure that objective is attained.
• Prepares recurring program reports for management use.
• Supports the Director for Academic Advising & Curriculum Management in coordinating undergraduate and graduate curriculum processes, including documentation, deadlines, committee materials, approvals, records, and follow-up on approved actions.
• Coordinates undergraduate and graduate catalog updates and maintains accurate information regarding degree programs, requirements, courses, policies, and approved curricular changes.
• Assists with academic program and course-offering planning by compiling and reviewing information related to degree requirements, course sequencing, enrollment, student need, section capacity, and planned course offerings.
• Works with the Director, academic units, advising staff, and the College scheduling function to support annual and semester course planning and identify course availability or capacity issues affecting student progression and degree completion.
• Coordinates administrative support for undergraduate and graduate orientation, including timelines, academic materials, communications, presentations, and participation by academic units and university partners.
• Supports College commencement planning and implementation, including student and academic information, communications, ceremony materials, and coordination with academic units and university partners.
• Assists with academic administrative processes, including petitions and exceptions, graduation review, academic program records, course permissions, and other undergraduate and graduate academic actions as assigned.
• Provides information and administrative support to faculty, graduate program directors, advising staff, and academic units regarding curriculum processes, academic program requirements, deadlines, and established College procedures, referring complex matters to the Director as appropriate.
• Maintains academic program records, curriculum documentation, calendars, tracking systems, and related information and follows up with appropriate faculty and staff regarding outstanding actions and deadlines.
• Compiles reports and academic program information and assists the Director with enrollment analysis, academic program reviews, student-success initiatives, and process improvements.
• Supports the Director with College academic initiatives, special projects, meetings, and coordination with academic units and university partners.
• Performs other job-related duties as required.

Potential Additional Responsibilities

• May participate in preparing grant proposals to state and federal agencies and private foundations.
• May participate in budget planning and preparation and assist in controlling expenditures in accordance with budget allocations for the program.
• May conduct formal training or instruction in a classroom setting.
• Interacts with faculty, staff and students to promote the goals and objective of the program.

Requirements & Tech Stack

N/A - No specific technologies or tools mentioned.

Qualifications

• Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED.