Supply Chain Associate ISC

About the Role

The University of Iowa Health Care Supply Chain Department is seeking a Supply Chain Associate to manage supplies at the Integrated Services Center (ISC). This position is primarily based at the Integrated Service Center (ISC) in Coralville, Iowa. Occasional travel to the University of Iowa Health Care main campus in Iowa City may be required.

Schedule

• Monday-Friday, 7:00 a.m. to 3:30 p.m.

Key Responsibilities

• Perform daily materials management functions for the Procedural Perpetual Inventory (PPI) operation.
• Utilize PeopleSoft to pick, verify, pack, and ship supply orders to UI Health Care departments and facilities.
• Unbox, inspect, receive, label, and put away supplies delivered by outside vendors.
• Maintain accurate inventory, organized storage locations, and timely communication regarding order, shipment, and receiving discrepancies.
• Pick and fulfill PeopleSoft supply orders accurately and in a timely manner.
• Locate, pick, verify, pack, stage, and ship orders for hospital and procedural-area customers.
• Prepare shipment documentation and coordinate outgoing deliveries.
• Assist with routine supply replenishment and internal material transfers.
• Verify item numbers, descriptions, units of measure, and quantities against orders and receiving documents.
• Refer purchasing, product, or pricing discrepancies to appropriate staff.
• Assist in locating products and researching routine order or item discrepancies.
• Receive, properly store, organize, and distribute perpetual inventory supplies.
• Unbox and inspect daily vendor deliveries.
• Compare packing slips and purchase orders.
• Complete PeopleSoft receiving transactions.
• Report shortages, damage, or discrepancies.
• Label, stock, rotate, and put away product in assigned storage locations.
• Follow procedures for short-dated, damaged, or recalled supplies.
• Assist with cycle counts, physical inventory, location maintenance, and investigation of inventory variances.
• Communicate professionally with internal customers, Supply Chain colleagues, delivery personnel, and vendors.
• Escalate supply shortages, shipment errors, delivery delays, and unresolved discrepancies.
• Accurately record inventory transactions and maintain routine inventory data in PeopleSoft and other approved systems.
• Use scanners, inventory reports, and related tools to support order fulfillment, receiving, tracking, and inventory accuracy.
• Handle and safeguard inventory responsibly.
• Help prevent product loss, waste, expiration, and unnecessary handling costs.
• Follow established purchasing, receiving, inventory control, and documentation procedures.

Requirements & Tech Stack

• PeopleSoft
• Computerized inventory systems
• Scanners
• Inventory reports

Qualifications

• A Bachelor's degree in Business Administration or related field or an equivalent combination of education and experience.
• 6 months to 1 year of related supply chain, inventory, warehouse, receiving, or materials management experience.
• Ability to accurately follow written procedures.
• Ability to use computerized inventory systems.
• Effective written and verbal communication.
• Ability to work collaboratively with internal customers and coworkers.
• Ability to move and position self to handle inventory on high and low shelving and move up to 25 pounds.
• Possession of appropriate driver’s license and ability to meet UI Fleet Safety Standards.

Desirable Qualifications

• Experience using PeopleSoft for inventory, order picking, shipping, or receiving transactions.
• Experience with perpetual inventory operations, vendor receiving, cycle counting, and warehouse order fulfillment.
• Proficiency with Microsoft Excel, and basic computer applications.
• Knowledge of hospital supply chain operations, inventory accuracy, and safe materials handling practices.