Administrative Assistant I

About the Role

QUES is seeking an Administrative Assistant I to provide day-to-day front office support. This role will also be responsible for Accounts Receivable and Accounts Payable duties for the office, with opportunities for career growth.

Key Responsibilities

• Assist with day-to-day office operations and provide administrative support.
• Manage Accounts Receivable and Accounts Payable duties.
• Process employee timesheets/expenses and generate payroll reports.
• Handle incoming calls, emails, and company correspondence; coordinate internal communications.
• Respond to routine and non-routine questions and requests for information.
• Assist customers with immediate needs and support employees with customer-related tasks.
• Organize and prioritize large volumes of information and calls.
• Act as a liaison with other departments and outside agencies, including high-level staff.
• Manage and distribute high-level reports.
• Establish, develop, maintain, and update records/filing systems; retrieve information as needed.
• Sort and distribute mail, determining priority levels.
• Assist/provide backup support to other office support employees.

Requirements & Tech Stack

• Experience with office equipment such as computers, phones, photocopiers, and fax machines.
• Proficient in Microsoft Office, including Excel.
• Accounts Payable/Receivable and Payroll experience is a plus.

Qualifications

• Demonstrated ability to work independently, follow through on assignments, and meet deadlines.
• Ability to plan, prioritize, and organize workloads to achieve goals.
• High energy level with the ability to work in a fast-paced, ambiguous environment.
• Ability to maintain a high level of confidentiality.
• Ability to work collaboratively within a team environment.
• Excellent organizational and planning skills with attention to detail.
• Strong verbal and written communication skills.
• Strong technical capacity.
• High School Diploma.