Tender executive

About the Role

The Tender Executive is responsible for managing the complete tendering process for medical devices and related machinery, from opportunity identification to submission and post-tender follow-up. This full-time, on-site role in Bengaluru includes tracking tender notifications, reviewing eligibility criteria, coordinating with internal teams for technical and commercial inputs, and preparing accurate tender documentation.

Key Responsibilities

• Managing the complete tendering process for medical devices and related machinery.
• Opportunity identification to submission and post-tender follow-up.
• Tracking tender notifications.
• Reviewing eligibility criteria.
• Coordinating with internal teams for technical and commercial inputs.
• Preparing accurate tender documentation.
• Compiling and validating pricing.
• Maintaining tender databases and records.
• Ensuring timely submission in line with customer and regulatory requirements.
• Liaising with clients and government or institutional bodies on tender clarifications.
• Supporting contract negotiations.
• Generating reports on tender performance and win/loss analysis.

Requirements & Tech Stack

• MS Office (Word, Excel, PowerPoint) proficiency.
• Basic tender portal / e-procurement system usage.

Qualifications

• Strong tender management skills, including tender search, evaluation of requirements, documentation preparation, and adherence to deadlines.
• Ability to coordinate effectively with sales, technical, finance, and operations teams to gather and validate information for tender submissions.
• Solid understanding of commercial terms, pricing structures, taxation, and basic contract conditions relevant to tenders.
• Attention to detail, excellent written communication, and ability to review and proofread technical and commercial documents.
• Strong organizational and time-management skills, with the ability to handle multiple tenders simultaneously.
• Bachelor’s degree in business, commerce, engineering, or a related field.
• Experience in medical devices or industrial machinery tendering is an advantage.
• Comfort working in an on-site industrial environment and collaborating with diverse internal and external stakeholders.
• Knowledge of local and national government tender processes and regulatory requirements will be beneficial.