Administrative Assistant I

Key Responsibilities

• Provide administrative support to the Geotechnical Department, including scheduling meetings, appointments, and travel arrangements.
• Prepare, format, proofread, and distribute reports, correspondence, presentations, and other project-related documents.
• Assist with data entry, recordkeeping, and maintaining spreadsheets, databases, and departmental files.
• Coordinate meeting logistics, prepare agendas, and distribute meeting materials and notes.
• Manage incoming and outgoing communications, including emails, phone calls, mail, and packages.
• Order, track, and maintain office and field supply inventory.
• Serve as a point of contact for internal teams, clients, vendors, and external partners.
• Greet visitors and provide general administrative and customer service support.
• Assist with departmental projects, reporting, and special assignments.
• Maintain confidentiality and ensure accurate organization of company records and documentation.
• Perform other administrative duties as assigned.

Requirements & Tech Stack

• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Travel Requirements

• This position does not require regular travel.
• Occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.