Administrative Assistant 1 (PCN 10-4119)

About the Role

The Department of Natural Resources, Division of Oil & Gas, is recruiting for an Administrative Assistant 1 in Anchorage. This position is open to Alaska Residents only.

What You Will Be Doing

• Provide administrative support in customer service, personnel, payroll, recruitment, travel coordination, equipment maintenance, small office procurement, and adapting internal processes to meet the division’s needs.
• Serve as the division's first point of contact, greeting visitors and directing them to the appropriate staff member and location.

Key Responsibilities

• Works independently to provide administrative support.

Requirements & Tech Stack

Location: 11th floor of the Atwood building, downtown Anchorage.

Work Environment: Fast-paced, team-oriented atmosphere. This position does not telework, but may be eligible for an altered workweek.

Competencies

• Flexibility: Open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Oral and Written Communication: Expresses information effectively, taking into account the audience and nature of the information; makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Qualifications

• Six months of advanced clerical experience, such as Office Assistant 2, Accounting Clerk, or similar classes with the State of Alaska or equivalent.

OR

• Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
• Three semester or four quarter hours of post-secondary education equals one month of experience.
• 150 hours of vocational education equals one month of experience.

Examples of Advanced Clerical Experience

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring a valid Commercial Driver's License (CDL).

Required Documents (If invited to interview)

• Three professional references with daytime phone numbers, one being a current/formal supervisor.
• Copies of two most recent evaluations.

Application Instructions

• Applications must be submitted through the Workplace Alaska website or by paper application by 5:00 p.m. Alaska Standard Time on the closing date.
• Supplemental Questions must be answered for the application to be evaluated.
• Proficiency levels (Mastery, Fluency, Literacy, Discovery) must be rated for each listed competency.
• If post-secondary education is used to meet minimum qualifications, the Education section of the application must be filled out, and copies of transcripts are required to verify educational credentials.
• Foreign education may be used if credentials have been submitted to a private organization for interpretation and deemed equivalent to U.S. programs, or if an accredited U.S. post-secondary institution reports equivalence.
• If using work experience not already documented in the application, provide the employer’s name, job title, employment dates, and employment status (full or part-time).
• Attaching a resume does not substitute for completing the application in full. Noting "see resume" may lead to application incompleteness and removal from consideration.

Contact Information

• For application submission or system errors: Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 (Juneau). Email: [email protected].
• For specific position information: Kathy Chapman, Administrative Officer 2, Phone: 907-269-6449, Email: [email protected].