Event Executive

About the Role

Sumaroh Productions is looking for a proactive Event Executive to handle on-ground responsibilities, vendor coordination, procurement, and day-to-day operations. The role is based in Gurugram, Haryana.

Key Responsibilities

• Site Handling: Assist with on-site event setup, execution, vendor coordination, and troubleshooting.
• Vendor Management & Procurement: Source event materials, negotiate with vendors, compare quotations, and procure goods at the most competitive prices without compromising on quality.
• Event Execution: Coordinate with internal teams, vendors, and suppliers to ensure smooth event operations.
• Administrative Support: Handle miscellaneous office tasks, documentation, emails, and daily operational requirements.
• Data Management: Maintain records, prepare reports, and manage data using MS Excel.
• Communication: Manage professional correspondence and follow-ups through Gmail.
• Logistics & Coordination: Track materials, manage deliveries, and ensure timely availability of event essentials.
• On-ground Problem Solving: Take ownership of assigned tasks and resolve operational challenges efficiently.

Qualifications

• Freshers are welcome to apply.
• Good working knowledge of Gmail and MS Excel.
• Strong negotiation and vendor management skills.
• Ability to find cost-effective purchasing options and manage budgets sensibly.
• Willingness to travel locally for site visits, procurement, and event execution.
• Flexibility to work late nights, weekends, and extended hours when event schedules demand.
• A hands-on attitude, strong work ethic, and the ability to work under pressure.
• Good communication, time management, and multitasking abilities.

Candidate Profile

• Someone who is comfortable moving between the office, vendor markets, warehouses, and event sites.
• Someone who understands that successful event execution requires both smart planning and hands-on work.