Subrights Assistant

About the Role

Hachette Book Group is seeking an organized Assistant for the Subsidiary Rights department. This department manages and sells domestic and international subsidiary rights, including translation, book club, audio, reprints, licensing, and permissions. This role will oversee department-wide administrative tasks and support rights teams across various divisions. It's an entry-level position for those interested in publishing, offering hands-on experience and involvement in day-to-day tasks and special projects.

Location: New York City (Hybrid - three days per week in the office)

Compensation: $52,500 per year

Key Responsibilities

• Assist the department with administrative tasks: production requests, manuscript tracking, rights research, and database maintenance.
• Communicate with authors and agents regarding cover approvals, publicity opportunities, author copies of translated editions, and other relevant matters.
• Assist with projects: rights guide creation, backlist research, and providing foreign sales and publication information.
• Create invoices, track payments, and follow up on overdue monies.
• Respond accurately and efficiently to rights queries from international publishers, co-agents, and other partners.
• Send publication updates and communications to scouts, publishers, co-agents, and other partners.
• Manage schedules and general business operations, including organizing visiting editors and co-agents, internal and external meetings, and other office tasks.

Requirements & Tech Stack

• Detail-oriented with accuracy and attention to detail in a fast-paced environment.
• Ability to thrive in a high-volume environment: multi-task, prioritize, and manage time effectively.
• Dedicated to communicating with a diverse array of constituents with respect and professionalism.
• Self-motivated and independent, takes initiative, and asks for guidance when needed.
• Excellent writing and computer skills, including MS Office.
• Ability to work in internal content management systems.
• Familiarity with Excel is a plus.
• An interest in Subsidiary Rights and licensing is required.

Qualifications

• Provide a resume and cover letter to be considered.

Note: Overtime may be required due to the nature of the role or workload.