Editorial and Publishing Assistant

About the Role

A boutique nonfiction book imprint focused on science and mathematics is hiring an Editorial and Publishing Assistant to support its Publisher and Senior Editor. The imprint publishes approximately three to five titles per year, bringing rigorous journalistic standards to an author-centric publishing model in partnership with a major literary publishing house. This is a ground-floor role on a small team, well suited for someone with a strong interest in science communication and nonfiction publishing. The assistant will be involved across the full arc of the publishing process, from acquisitions research and proposal evaluation through manuscript preparation, fact-checking coordination, and publication support. The position also includes administrative responsibilities and serves as a key liaison between the imprint and its publishing partner.

Key Responsibilities

• Assisting editors in acquisitions by researching book ideas, evaluating proposals, writing reader reports, and sending rejection letters
• Drafting flap copy, title information sheets, catalog and web copy, social media posts, and newsletters
• Creating and maintaining departmental databases and calendars, and tracking the publication process across all active titles
• Preparing transmittal paperwork including formatting manuscripts, clearing permissions, and working with authors on permissions and illustration logs
• Coordinating the fact-checking process
• Scheduling meetings, processing and tracking expenses and invoices, preparing mailings, planning events, and coordinating travel
• Serving as a primary liaison between the imprint and its publishing partner, and communicating with authors and agents throughout the publication process
• Managing social media accounts and website updates

Requirements & Tech Stack

• Word processing and project management software (Asana experience a plus)

Qualifications

• Bachelor’s degree required
• Strong organizational skills and close attention to detail
• Excellent verbal and written communication skills
• A genuine interest in science, math, popular science books, and nonfiction publishing
• Willingness to take ownership of projects and capacity to work independently
• Work experience or internship in science journalism or book publishing a plus
• Project management experience a plus

Compensation and Benefits

• $63,000 - $67,000/year depending on experience
• Competitive benefits package included