Recruitment Coordinator / Recruitment Specialist / Talent Sourcer

About the Role

Support effective hiring by coordinating recruitment activities, identifying suitable candidates, and maintaining clear communication with applicants and hiring teams. Help deliver a fair, organized recruitment process aligned with business needs and a positive candidate experience.

Key Responsibilities

• Work with recruiters and hiring managers to clarify role requirements and recruitment priorities.
• Maintain accurate vacancy, candidate, and activity records in applicant tracking systems.
• Coordinate candidate communications, interviews, feedback, and follow-up actions.
• Identify potential candidates through relevant sourcing channels and professional networks.
• Prepare and publish approved job advertisements.
• Review candidate information against agreed selection criteria within the assigned remit.
• Track recruitment progress and flag scheduling delays, pipeline gaps, and outstanding decisions.
• Support offer administration, pre-employment checks, and onboarding handovers where assigned.
• Prepare recruitment reports and monitor relevant process measures.
• Protect candidate information and follow fair hiring, access, and retention procedures.
• Improve recruitment workflows, templates, and communication practices.

Role-Specific Responsibilities

• Recruitment Coordinator: Manage interview logistics, calendars, candidate updates, and recruitment documentation.
• Recruitment Specialist: Manage recruitment for assigned vacancies, including sourcing, screening, assessment coordination, offer discussions, and hiring manager guidance.
• Talent Sourcer: Research talent markets, identify prospective candidates, conduct personalized outreach, and build qualified pipelines for current and future roles.

Requirements & Tech Stack

• Familiarity with applicant tracking systems, calendars, spreadsheets, and recruitment platforms.
• Ability to manage multiple vacancies, schedules, or candidate conversations.
• Discretion and sound judgment when handling personal information.
• Familiarity with Boolean search and professional networking platforms.
• Experience recruiting for relevant industries, functions, or specialist roles.
• Exposure to recruitment reporting, employer branding, or talent community management.
• Experience coordinating interviews across time zones.
• Relevant HR or recruitment training.

Qualifications

• Relevant experience in recruitment, sourcing, HR administration, coordination, or a related field; entry-level candidates may be considered for coordinator roles.
• Strong communication, organization, and relationship-building skills.
• Ability to assess candidate information against job-related criteria.
• Attention to detail and consistent follow-through.
• A qualification in human resources, business, communications, or a related field, or equivalent practical experience.
• Recruitment Specialist: Experience conducting screening interviews and managing hiring processes.
• Talent Sourcer: Experience with search techniques, talent mapping, and candidate outreach.

Scope by Role

• Recruitment Coordinator: Keeps recruitment logistics, records, and communications accurate and timely.
• Recruitment Specialist: Owns delivery for assigned vacancies and advises hiring teams throughout the recruitment process.
• Talent Sourcer: Focuses on candidate identification, engagement, and pipeline development, handing qualified prospects to recruiters or hiring teams.