Real Estate Specialist

Xplora Search Group

Position Overview

Seeking a detail-oriented Real Estate Specialist to assist with the management of a large corporate property portfolio. This position supports leasing activities, property administration, landlord communications, and real estate transactions while working closely with internal departments and external partners.

Key Responsibilities

• Assist with reviewing lease terms, negotiating business arrangements, and preparing lease agreements and amendments.
• Coordinate with landlords, property managers, brokers, and internal teams regarding property-related matters.
• Track lease expirations, renewals, and important deadlines to ensure timely completion of required activities.
• Maintain accurate property records, lease documentation, and information within real estate management systems.
• Partner with Accounting and Accounts Payable to coordinate recurring rent payments and resolve billing discrepancies.
• Prepare monthly portfolio reports and maintain information for leased and owned properties.
• Assist with property transitions, inspections, maintenance concerns, and lease closeout activities.
• Support zoning research, permit applications, insurance documentation, and contract administration.
• Coordinate with legal, operations, contractors, and other business partners to address property-related issues.
• Provide administrative support, including invoice processing, expense tracking, scheduling, and special projects.

Qualifications

• 0–2 years of experience in commercial real estate, lease administration, property management, or a related field.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Ability to review documents, identify discrepancies, and resolve issues independently.
• Comfortable communicating with landlords, vendors, and internal business partners.
• Strong attention to detail and ability to maintain accurate records.
• Customer service experience and the ability to work effectively in a fast-paced environment.
• Previous experience supporting a corporate real estate department is a plus.