Accounts Payable Specialist

About the Role

Responsible for managing day-to-day Accounts Payable operations and supporting end-to-end AP activities using SAP Fiori and VIM Workplace. The role includes invoice processing, workflow management, MIS reporting, data management, workload monitoring, and timely resolution of operational issues and escalations.

Key Responsibilities

• Manage day-to-day Accounts Payable operations and end-to-end invoice processing activities.
• Process and monitor PO and Non-PO invoices using SAP Fiori and VIM Workplace.
• Review invoices for accuracy, required documentation, approvals, and correct processing.
• Monitor VIM workflows, pending approvals, blocked invoices, exceptions, and aged items.
• Investigate invoice processing issues and coordinate with relevant stakeholders for timely resolution.
• Handle AP-related queries and operational escalations within agreed SLA/TAT.
• Manage daily workload based on volume, aging, priority, and business requirements.
• Monitor pending transactions and proactively follow up to avoid processing delays and backlogs.
• Prepare and circulate daily MIS reports covering invoice volumes, pending items, aging, workflow status, productivity, and escalations.
• Maintain accurate AP data for monthly MIS reports, dashboards, and management reviews.
• Perform data validation and ensure accuracy and completeness of operational reports.
• Support month-end AP activities, including review of pending invoices and preparation of required reports and schedules.
• Maintain proper documentation and records in accordance with AP procedures and audit requirements.
• Follow established SOPs, internal controls, and Accounts Payable policies.
• Identify recurring issues and support process improvements to increase accuracy, efficiency, and turnaround time.

Requirements & Tech Stack

• Good knowledge of end-to-end Accounts Payable processes.
• Hands-on experience with SAP Fiori and VIM Workplace.
• Knowledge of PO/Non-PO invoice processing, workflow management, and exception handling.
• Strong Microsoft Excel and data management skills.
• Experience preparing daily and monthly MIS reports.
• Good analytical and problem-solving skills.
• Strong workload, priority, and escalation management skills.
• Good stakeholder communication and coordination skills.
• High attention to detail and ability to work within deadlines.

Qualifications

• Bachelor’s degree in commerce, Accounting, Finance, or a related discipline.
• Relevant experience in Accounts Payable / Procure-to-Pay (P2P) operations.
• Experience with SAP, SAP Fiori, VIM Workplace, and Microsoft Excel.
• Experience in MIS reporting and high-volume AP operations is preferred.