Business Office Assistant, FT

About the Role

Full Time: Day

Starting Pay: $19.51 to $23.41/hour

Weekly pay

Benefits Offered

• myFlexPay – ability to receive pay before payday
• Paid time off with ability to cash out
• 7 paid Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company Paid Life and Disability
• 401(k) with match
• Referral Bonus Program

Key Responsibilities

• Processes new hires, status changes, and terminations within defined timeframes.
• Completes I-9 processing, pre-employment background checks, drug testing, and pre-employment reference checks for compliance.
• Creates job requisitions and sources/reviews applications.
• Verifies medical licenses and certifications as needed.
• Processes associate absence and leave paperwork.
• Files worker’s compensation claims and coordinates with the Leave of Absence Coordinator for time off.
• Attends morning meetings.
• Assists center leadership with interpreting labor regulations, HR guidelines, and employment forms.
• Creates and maintains personnel files in compliance with applicable legal requirements; audits periodically and corrects missing or incomplete items.
• Maintains GCHEXs roster.
• Facilitates location general and HR orientation, and onboarding for all new associates, coordinating with Recruiting, the Onboarding Champion Program Administrator, IT, and Hiring Manager.
• Reports worked time and business expenses in accordance with organizational guidelines.
• Ensures appropriate communication to facilitate prompt approvals on personnel actions.
• Maintains associate files accurately and confidentially.
• Answers associate inquiries regarding time records, benefits, and/or pay.
• Schedules and facilitates Retention Committee Meetings, and tracks progress on turnover and retention goals.
• Assists with achieving turnover and retention goals.
• Screens candidates as needed and attends local job fairs for recruiting when available.
• Markets the center in the local community.
• Reviews HR Daily Checklist which includes Workday Reports.
• Assists with general HR duties such as attending performance coaching, associate investigations, or other HR-related meetings to take notes or support the Director of HR.
• Notifies the Director of HR of proposed terminations, obtains authorization to proceed, and prepares termination documents.
• Attends termination meetings for non-supervisory workers as a witness, countersigns documents as needed.
• Collects company property (badges, building keys, laptops, tablets, etc.) and tracks/returns items.
• Runs and issues Workday Learning Reports.
• Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.
• Contributes to committees, workgroups, project management, and other collaborative efforts.
• Performs other duties as necessary.
• Attends terminations of supervisory personnel either in person or via Zoom with the Director of Human Resources.

Skills And Abilities

• Communication: Clear and effective communication, both written and verbal.
• Confidentiality: Keeps information strictly confidential.
• Professionalism: Takes care with grooming and attire to present an appropriate professional image.
• Interpersonal Skills: Builds rapport, manages relationships, and navigates sensitive situations with empathy and professionalism.
• Dependability: Demonstrates consistent, reliable attendance and performance. Arranges backup coverage in advance for PTO or other absences.
• Organizational Skills: Manages paperwork, maintains records, and keeps track of HR tasks and deadlines.
• Time Management: Prioritizes tasks, manages time effectively, and meets deadlines.
• Adaptability: Adjusts to changing priorities, new technologies, and evolving business needs.
• Proficiency in HRIS Systems: Knowledge of Human Resource Information Systems (HRIS), preferably Workday, with hands-on experience across multiple functions (Recruiting, Core HRIS/HCMS, Time and Attendance, etc.).
• Understanding of HR Technology: Familiarity with various HR technologies and software used for recruitment, onboarding, and other HR functions.
• Microsoft Office Suite: Effective skills in Microsoft Office, particularly Excel, for data analysis and reporting.
• Knowledge of Employment Laws and Regulations: Crucial for ensuring compliance.
• Recruitment and Onboarding: Skills in attracting, recruiting, and onboarding new employees.
• Employee Relations: Addresses employee relations, performance management, and employee concerns, reporting issues to the Director of HR for guidance.

Qualifications

• Bachelor’s degree in Human Resources, Healthcare Administration, or a related field preferred.
• Or Associate’s degree and three years HR related experience.
• Or High school diploma or equivalent and five years HR related experience.