Junior Indirect Procurement Coordinator

About the Role

The Junior Indirect Procurement Coordinator provides day-to-day support for the organization’s purchasing activities by assisting with requisitions, purchase orders, vendor information, and procurement documentation. This position helps ensure purchasing transactions are processed accurately, efficiently, and in accordance with established policies and procedures.

Key Responsibilities

• Process and review routine requisitions and assist with the creation and maintenance of purchase orders.
• Verify that purchasing requests contain appropriate information, approvals, coding, and supporting documentation before processing.
• Provide day-to-day assistance to internal stakeholders regarding purchasing processes, documentation requirements, and transaction status.
• Maintain accurate procurement records, vendor information, and supporting documentation within ERP and financial systems.
• Assist with resolving routine purchase order, invoice, coding, and documentation discrepancies in partnership with Procurement, Finance, and Accounting.
• Support workload priorities and manage multiple requests and deadlines while maintaining accuracy and attention to detail.
• Assist with charitable contribution requests, documentation, tracking, and reporting as needed.
• Develop working knowledge of capital asset classifications, capitalization requirements, depreciation concepts, and related financial controls.
• Support procurement reporting, data maintenance, and other administrative activities as needed.
• Identify routine process issues and recommend opportunities to improve efficiency and the internal customer experience.
• Learn and apply company procurement policies, procedures, systems, and business requirements.
• Escalate complex, unusual, or higher-risk purchasing matters to appropriate Procurement or Finance team members.
• Perform other duties as needed.

Requirements & Tech Stack

• Microsoft Office applications, particularly Excel.
• ERP or business systems such as Oracle, SAP, Workday, Deltek, or similar platforms is beneficial.

Qualifications

• Relevant administrative, purchasing, procurement, finance, accounting, or business experience, or equivalent education/training.
• Experience working with business transactions, documentation, data entry, or similar detail-oriented processes.
• Working knowledge of Microsoft Office applications, including Excel.
• Strong organizational skills and attention to detail.
• Ability to follow established procedures and appropriately escalate questions or exceptions.
• Ability to work independently on routine assignments while collaborating effectively with others.
• Commitment to being an active participant in the employee-owned culture.
• Associate or bachelor’s degree in Business, Supply Chain Management, Finance, Accounting, or a related field preferred. Relevant education or experience may be considered.
• Previous experience in procurement, purchasing, accounts payable, finance, administrative support, or a related business function preferred.
• Basic understanding of purchasing, accounts payable, or financial processes.
• Strong organizational and problem-solving skills.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to manage multiple tasks and changing priorities.
• Strong written and verbal communication skills with a customer-service mindset.
• Willingness and ability to learn new systems, processes, and procurement concepts.