Proposals Coordinator

About the Role

The Proposals Coordinator for PCL Civil Constructors, Inc. in Tampa, Florida, will develop compelling, high-quality proposals to showcase expertise and position teams to win new projects.

Key Responsibilities

• Coordinates and develops high-quality proposals, qualifications packages, presentations, and other pursuit materials supporting business development.
• Collaborates with estimating, operations, business development, and leadership teams to gather information and develop proposal content.
• Manages proposal schedules, requirements, and deliverables to ensure accurate, complete, and timely submissions.
• Reviews and edits proposal content for clarity, consistency, grammar, formatting, and alignment with solicitation requirements.
• Organizes resumes, project experience, graphics, and supporting information to communicate team experience and capabilities.
• Supports proposal kickoff meetings, reviews, final production, and submission activities.
• Maintains proposal resources, templates, project information, and marketing materials.
• Completes layout and production of proposal material with a contemporary style.
• Produces compliant, professional proposals that meet all requirements.
• Initiates the proposal planning process, including reviewing client requirements, developing a proposal responsibility matrix and content outline, creating timelines/assignments, and scheduling pursuit kick-offs.
• Conducts client background research, identifying questions, concerns, and potential risks to inform strategic vision and proposal planning.
• Maintains a proposal-tracking matrix.
• Proofs, edits, and rewards text for compliant, error-free submissions on time.
• Identifies interview requirements.
• Participates in outside professional organizations that support the proposal position.

Requirements & Tech Stack

• Project management, organizational, and time management skills.
• Working knowledge of proposal fundamentals and best practices.
• Ability to participate in a lean, quality pursuit process and strategy session.
• Strong interpersonal skills.
• Business acumen with an understanding of industry practices and new developments (construction process, delivery models, contract types).
• Competent InDesign layout skills.
• Competent functionality within Adobe Suite programs (e.g., Photoshop, PowerPoint, Illustrator).
• Working knowledge of Microsoft Office, Adobe Creative Cloud, and other relevant marketing software systems.

Qualifications

• Postsecondary degree or diploma in marketing, communications, journalism, or equivalent.
• Co-op/intern experience preferred in proposals or a related role (communications, marketing, visual communications).