Service Administrative Assistant
Quinn Company
Bakersfield, CAFresher54m agovia LinkedIn
About the Role
Quinn Company, a local Caterpillar store founded in 1919, is hiring a Service Administrative Assistant in Bakersfield, California.
Key Responsibilities
- Read and route incoming mail.
- Enter approved time cards into Kronos and DBS.
- Assist in opening, maintenance, and closing of service work orders.
- Locate and attach appropriate files to correspondence.
- Maintain department records for warranties, deliveries, service training, and commissions.
- Compile data and prepare reports.
- Compose and type routine correspondence.
- Organize and maintain file systems, and file correspondence and other records.
- Coordinate schedules and make appointments.
- Arrange and coordinate travel schedules and reservations.
- Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings.
- Conduct research, and compile and type statistical reports.
- Maintain office supplies.
- Provide information to callers, route calls, and take messages.
- Relieve Manager and Coordinators of clerical work and minor administrative and business details.
Requirements & Tech Stack
- Microsoft Office Suite: Word, Excel, Access, and Lotus Notes.
Qualifications
- High school diploma or GED.
- Six months to one year of related experience and/or training; or an equivalent combination of education and experience.
- Demonstrated full competency in Microsoft Office.
- Ability to communicate clearly and effectively in writing.
- Ability to read comprehension of necessary related documentation.
- Ability to write routine reports and correspondence.
- Ability to speak effectively with customers or employees.
Wages: $18.12 - $26.37 (Starting wage depends on experience and education).
Physical Demands: Regularly use hands to finger, handle, or feel; talk or hear. Frequently sit. Occasionally stand, walk, and reach with hands and arms. Occasionally lift and/or move up to 25 pounds. Specific vision abilities include close vision.
Work Environment: General office environment with climate control. Moderate noise level.