Special Events Associate

Position Title: Special Events Associate

Organization: National Archives Foundation

Location: Washington, DC

Reports To: Special Events Senior Director

About the Role

The National Archives Foundation (NAF) is seeking a Special Events Associate to provide support to the Foundation's Special Events team in the successful completion of all Foundation-hosted and private events.

Key Responsibilities

• Maintain and update Special Events calendars, event trackers, client records, and shared event files.
• Assist with client and vendor follow-up and track outstanding event information, approvals, and next steps.
• Coordinate on-site logistical support for evening and weekend events, including assisting with load-in/load-out of all event materials.
• Provide administrative support of the NAF general office and the Special Events Department (answering phones, fielding inquiries, RSVP tracking, invoicing, budgeting, data entry).
• Respond to event space inquiries and assist with site visits for clients interested in hosting events at the National Archives.
• Conduct tours of the National Archives spaces and exhibit spaces.
• Assist and coordinate NAF event internal staffing documents for events.
• Assist in the coordination and execution of NAF members, Board, and all internal/external events.
• Other duties as assigned.

Qualifications

• Bachelor’s degree.
• Event planning, administrative, and meeting planning and protocol experience are a plus.
• Strong written and oral communication skills required.
• Collegial working style and ability to work well in a team environment.
• Ability to maintain diplomacy while working effectively with a wide range of constituencies, both internally and externally.
• Comfortable with deadline-driven responsibilities and the capacity to handle multiple priorities at once.
• Ability to participate in regular evening/weekend events.
• Familiarity with computer software for word-processing, event management, and database management.
• A strong interest in American history, civic engagement and/or museums.

Tech Stack & Tools (Preferred)

• Raiser’s Edge
• Accruent (EMS)
• Social Tables
• G-Suite (Google)