PPSM Associate

Designation: PPSM Associate

About the Role

The PMO Specialist is responsible for supporting and managing key project management office activities across delivery teams. The role requires strong organizational skills, attention to detail, and the ability to handle cross-functional coordination in a fast-paced environment. The PMO Specialist serves as a central point of contact for project tracking, reporting, and process support, ensuring accurate and timely execution of project-related activities while also collaborating with client stakeholders and internal teams.

Key Responsibilities

• Project Planning and Tools Administration
• Create and manage line items, demand plans, buckets, and baselines as per team requests.
• Manage PWA access requests and address tool-related queries.
• Onboarding and Offboarding Support
• Coordinate onboarding or offboarding processes for internal and external resources.
• Collaborate with relevant teams to request and track hardware (e.g., Chromebooks, MacBooks, Windows machines).
• Support project leads and managers with onboarding documentation and process queries.
• Reporting and Governance
• Prepare and share fortnightly, monthly, and quarterly budget reports (budget vs. actuals, ETC) with PA leads.
• Track and send Customer Satisfaction Score (CSS) reminders for overdue items.
• Build QBR or MBR decks using data extracted from ADO systems.
• Generate ad-hoc reports to support project leadership or governance forums.
• Contractor Management
• Use Beeline tools for contractor onboarding and offboarding.
• Track Work Order (WO) end dates and coordinate extension or exit processes.
• Address contractor queries related to payroll, timesheets, and project billing codes (WBSEs).
• Stakeholder Communication and Session Coordination
• Maintain and update session trackers.
• Draft and send communications using Google tools such as Google Gamma and Google Newsletter.
• Serve as a liaison for client-facing queries related to session coordination or schedule changes.
• Ensure use of approved templates and maintain consistency in communication standards.

Requirements & Tech Stack

• SAP Talent HR
• ADO
• Microsoft Project
• Google Suite
• Beeline
• MS Office (Excel, PowerPoint)
• Google Gamma
• Google Newsletter

Qualifications

• Any Graduation
• Minimum 1-2 years of experience in PMO or project coordination roles.
• Exposure to global delivery environments or multi-time-zone coordination (Preferred)
• Understanding of SAP Talent HR which can be used across operations and business process e.g. change and skilling, delivery, PMO, etc.
• Ability to implement SAP solutions on Talent HR Platform for effectiveness of HR processes.