Administrative Assistant

Location: San Diego, CA

Employment Type: Full-time

Schedule: Monday–Friday | On-site

About the Role

The Administrative Assistant supports daily office operations by organizing records, coordinating schedules, preparing documents, and facilitating information flow between team members. This role is for an individual who thrives on organization, values accuracy, and can multitask effectively.

Key Responsibilities

• Updating spreadsheets, databases, and internal business records.
• Organizing digital files, paperwork, and shared documents.
• Scheduling meetings, appointments, and calendar commitments.
• Preparing correspondence, reports, and presentation materials.
• Responding to general enquiries and directing requests.
• Monitoring outstanding tasks and following up on missing information.
• Checking documents for accuracy and ensuring records are up-to-date.
• Coordinating information between departments and colleagues.
• Assisting with meeting preparation, office supplies, and general office arrangements.
• Supporting routine reporting and other administrative projects.
• Handling business information professionally and confidentially.

Qualifications

• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• Comfortable using email, spreadsheets, and standard office software.
• Good time management and ability to manage competing priorities.
• A methodical approach to paperwork and record-keeping.
• Professional attitude and willingness to take initiative.
• Ability to work independently and contribute to a team.
• Previous experience in administration, reception, customer service, retail, hospitality, or office support is helpful.
• Training will be provided on internal systems, office procedures, and day-to-day responsibilities.