HR Coordinator

About the Role

The HR Coordinator is an entry-level role providing administrative and clerical support to the Human Resources function, reporting to the HR Manager. This position supports day-to-day HR operations, including benefits and leave processes, employee file maintenance, responding to routine employee inquiries, and general administrative tasks. The HR Coordinator plays an important role in supporting a positive employee experience while learning core HR functions and practices.

Schedule: Monday - Friday 9 AM - 5 PM, onsite in Northbrook IL

Compensation: $24.73/hr ($45,000)

Key Responsibilities

• Provide administrative support for employee benefits processes, including data entry, enrollments, and routing employee questions to appropriate HR team members.
• Assist with leave of absence administration by tracking documentation, updating records, and supporting communications under guidance from the HR Manager.
• Serve as a first point of contact for routine employee questions related to HR policies, benefits, and leave; escalate more complex or sensitive issues as appropriate.
• Maintain accurate, organized, and confidential employee personnel files in accordance with established procedures and record retention requirements.
• Assist with maintaining immigration-related documentation and working with staff to update.
• Support onboarding activities, including:
• Distributing and tracking completion of onboarding forms and documentation.
• Collecting, organizing, and filing recommendation letters and new hire paperwork.
• Preparing onboarding packets and welcome materials.
• Support offboarding activities, including:
• Coordinating with employee and internal stakeholders on property return.
• Tracking unemployment claims and supporting the response process if needed.
• Enter and update employee information in HRIS and related systems, ensuring accuracy and attention to detail.
• Prepare standard HR correspondence and forms using approved templates and guidelines.
• Provide general administrative support to the HR team, including assistance with compliance activities, audits, training tracking, and special projects.

Qualifications

• High school diploma required.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 0–2 years of administrative, customer service, or office support experience.
• Prior HR exposure is a plus but not required.
• Strong attention to detail and commitment to confidentiality.
• Basic proficiency with Microsoft Office and comfort learning HR systems.
• Strong organizational, communication, and customer service skills.
• Willingness to learn HR policies, procedures, and compliance requirements.