Human Resources Specialist (1HR26)

Key Responsibilities

• Coordinate and administer human resources processes and services, including recruitment, hiring, onboarding, employee records, and human resources operations.
• Provide guidance and responsive customer service to employees, applicants, and supervisors regarding established human resources procedures, ensuring accurate documentation, timely processing, confidentiality, and efficient delivery of services.
• Provide administrative and program support for human resources initiatives, employee engagement activities, and departmental functions.
• Coordinate recruitment processes through the electronic applicant tracking system, including reviewing applications for completeness, monitoring recruitment status and timelines, communicating with applicants and hiring departments, maintaining recruitment records, and issuing status notifications.
• Serve as a primary point of contact for recruitment-related inquiries, provide guidance on established recruitment procedures, monitor recruitment workflow, and address routine processing issues.
• Coordinate and monitor pre-employment and hiring activities, including reference checks, interview scheduling, background checks, and completion of required employment documentation.
• Prepare and distribute employment offer letters, communicate with candidates and hiring departments regarding outstanding requirements, resolve routine processing issues, and verify completion of required pre-employment steps.
• Coordinate onboarding and offboarding processes, ensuring required documentation, system updates, and related activities are completed accurately and in a timely manner.
• Prepare and process employment documents, establish and maintain personnel files, enter and verify employee information, monitor outstanding requirements, and coordinate with appropriate departments regarding employee access.
• Ensure employment records are accurate, complete, confidential, and maintained in accordance with applicable requirements and established procedures.
• Coordinate assigned HR operational activities, maintain tracking systems and records, monitor deadlines and required actions, and identify and resolve routine process issues.
• Recommend improvements to HR procedures and administrative practices to strengthen accuracy, consistency, efficiency, and customer service.
• Coordinate procurement and related office operations.
• Provide coordination and support for employee engagement initiatives, employee events, and other Human Resources activities.
• Support event planning and execution, including procurement, logistics, preparation, setup, and breakdown.
• Provide support for assigned HR programs and processes, including employee leave administration, performance evaluation, policy and procedure maintenance, and campus security administrative functions.
• Coordinate assigned activities, maintain documentation, monitor required follow-up, and provide backup support to other HR team members.
• Participate in College committees and campus-wide initiatives and perform other duties as assigned.

Requirements & Tech Stack

• A high school diploma and clerical or administrative experience.
• A bachelor's degree may be substituted for the required work experience.
• Experience performing human resources functions, including recruitment, onboarding, and employee records management, is preferred.