Human Resources Executive

About RiyaLabs

RiyaLabs builds enterprise AI software that enables organisations to deploy AI coworkers and AI teams for real business workflows. Our solutions combine conversational AI, automation, enterprise integrations, and governance to help teams work more effectively. We are looking for an HR Executive to support recruitment and day-to-day people operations as we grow. This role offers hands-on exposure to building practical HR processes in an early-stage technology company.

Role Overview

You will coordinate recruitment, onboarding, employee documentation, performance-review administration, and employee engagement. You will work closely with the founder and hiring managers to maintain a professional candidate and employee experience. This is a hands-on execution role requiring strong communication, attention to detail, discretion, and consistent follow-through.

Key Responsibilities

Recruitment and Talent Acquisition

• Coordinate with hiring managers to understand role requirements and hiring priorities.
• Draft and publish job descriptions on approved recruitment platforms.
• Source candidates through LinkedIn, job portals, referrals, and campus networks.
• Screen applications and conduct initial conversations to assess qualifications, communication, availability, and role alignment.
• Schedule interviews, collect interviewer feedback, and maintain candidate follow-ups.
• Keep recruitment trackers accurate and provide updates on open roles, pipeline progress, and joining status.
• Coordinate approved offers and pre-joining communication.

Onboarding and Employee Documentation

• Collect and organise required joining documents securely.
• Prepare offer letters, appointment letters, internship letters, and other documents using approved templates.
• Coordinate confidentiality and intellectual-property agreements with the authorised reviewer.
• Manage onboarding checklists and coordinate account, equipment, and access requests with the relevant teams.
• Maintain accurate employee records and track probation periods, review dates, and document completion.

HR Operations and Payroll Coordination

• Maintain attendance, leave, holiday, and employee-information records.
• Prepare and validate payroll inputs, including joining dates, approved leave, compensation changes, and authorised incentives.
• Coordinate with finance or external payroll providers to resolve discrepancies.
• Communicate approved HR policies and respond to routine employee queries.
• Support the preparation and maintenance of HR procedures, templates, and checklists.
• Escalate statutory, contractual, or employee-relations questions to the designated manager or professional adviser.

Performance Management and Employee Engagement

• Coordinate goal-setting, probation reviews, and performance-review schedules.
• Collect feedback and maintain review documentation.
• Track agreed development actions and follow up with managers.
• Organise employee check-ins, engagement activities, and internal communications.
• Help identify onboarding or employee-experience issues and recommend practical improvements.

Exit Management and Confidentiality

• Coordinate resignation acknowledgements, exit checklists, handovers, and exit interviews.
• Work with IT and managers to arrange timely access removal and asset return.
• Provide accurate inputs for final-settlement processing.
• Protect candidate and employee information and share it only with authorised personnel.
• Maintain professional, impartial, and respectful communication when handling sensitive matters.

Requirements & Tech Stack

• Strong written and verbal English communication.
• Working proficiency in Microsoft Excel or Google Sheets, document preparation, email, and calendar tools.
• Ability to maintain accurate records, manage multiple priorities, and follow tasks through to completion.
• Professional judgement, discretion, and a strong commitment to confidentiality.
• Reliable internet connectivity and availability during agreed working hours.
• Exposure to recruitment for software engineering, AI, data, cloud, or other technology roles is preferred.
• Familiarity with LinkedIn sourcing, applicant-tracking systems, and HR management systems is preferred.
• Basic understanding of Indian payroll inputs, employment documentation, and HR compliance processes is preferred.
• Experience organising campus recruitment, internship programmes, or employee-engagement activities is preferred.
• Interest in using approved AI tools to improve HR productivity without exposing confidential information is preferred.

Qualifications

• MBA in Human Resources or an MBA with a specialisation in Human Resource Management from a recognised institution is mandatory.
• 0–2 years of relevant experience in recruitment, HR operations, or a generalist HR role.
• Fresh MBA graduates with relevant HR internships and strong practical skills are welcome to apply.

What Success Looks Like

• Consistent candidate communication and timely interview coordination.
• Accurate recruitment and employee records.
• Complete onboarding documentation and smooth joining experiences.
• Timely payroll inputs and probation-review tracking.
• Professional handling of employee queries and sensitive information.
• Practical improvements that reduce administrative delays.

What We Offer

• Direct exposure to the founder and hiring managers.
• Hands-on experience building HR processes in a growing AI company.
• Opportunities to work across recruitment and the employee lifecycle.
• Scope to take on broader responsibilities based on demonstrated performance and business needs.

Compensation, probation, performance-linked incentives, and other employment terms will be communicated in the written offer.