Administrative & Business Operations Coordinator

About the Role

The Administrative & Business Operations Coordinator is a full-time, on-site role based in Newton, MA. This position supports daily office administration and business operations activities.

Key Responsibilities

• Support daily office administration, including scheduling meetings, managing correspondence, and maintaining records.
• Coordinate logistics for internal and external stakeholders.
• Track orders.
• Prepare reports.
• Support procurement and inventory processes.
• Ensure smooth coordination between local teams and global headquarters.
• Handle customer inquiries.
• Organize documentation for regulatory and quality requirements.
• Contribute to process improvements that enhance efficiency and service delivery.
• Collaborate closely with cross-functional teams.
• Provide clear communication.
• Maintain a professional, organized office environment.

Requirements & Tech Stack

• Proficiency with office productivity tools (e.g., MS Office or similar).
• Proficiency with data entry and basic reporting.

Qualifications

• Strong Business Operations and Analytical Skills to support reporting, workflow coordination, and process optimization.
• Solid Administrative Assistance abilities, including scheduling, documentation management, and office coordination.
• Excellent Communication skills for clear interaction with internal teams, partners, and customers.
• Reliable Customer Service skills to handle inquiries, resolve issues, and maintain positive relationships.
• Bachelor’s degree in Business, Administration, Life Sciences, or a related field, or equivalent practical experience.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Experience in life science, biotechnology, or a related industry is beneficial but not required.