Administrative Coordinator
STEP Beyond Borders
Jaipur, Rajasthan, IndiaFresher1h agovia LinkedIn
About the Role
STEP Beyond Borders is seeking an Administrative Coordinator to manage administrative and operational tasks related to program participant accommodations. The role involves supporting participants with their projects, cultural integration, and overall experience in India.
Key Responsibilities
- Ensure the performance of administrative & operational tasks for managing the organization's accommodations.
- Arrange/perform pickup & drop-off for all participants.
- Assist participants in understanding their project, Indian culture, and SBB rules during welcome orientations.
- Manage vendors and coordinate with them for services such as food, cleaning, and travel.
- Ensure participants adhere to accommodation and other organizational rules and regulations, acting as a problem-solver for any issues.
- Arrange Indian cultural activities and workshops for participants.
- Identify social development projects, internships, host families, and fulfill other organizational requirements.
- Coordinate with project coordinators regarding ongoing projects and participant feedback.
- Find host families and other accommodation options as needed for participants.
- Ensure positive participant feedback regarding stay, meals, extracurricular activities, and projects.
- Maintain expense sheets related to accommodations and operational management.
- Create high-quality video testimonials and take pictures for participants and upload/send them to SBB management.
- Accompany participants to projects, assisting with transportation and other needs.
- Capture required pictures during projects, extracurricular activities, and weekend excursions.
- Report to SBB management on participant status, projects, communication, and requirements.
Requirements & Tech Stack
- Excellent Administrative Skills
- Excellent Management Skills
- Excellent Communication Skills (for dealing with foreigners and local vendors)
Qualifications
- Experience with managing accommodations.
- Experience with vendor management and coordination.
- Experience in participant support and orientation.
- Experience in arranging cultural activities and workshops.
- Experience in creating video testimonials and taking pictures.
- Experience in expense tracking and reporting.
- Familiarity with transportation arrangements (e.g., UBER).