Administrative Assistant

About the Role

We are seeking a proactive, organized, and communication-oriented individual to handle end-to-end student coordination, institutional communication, and operational support for international education activities. This role acts as a bridge between students, universities, outreach partners, and the internal team to ensure smooth coordination, timely follow-ups, and successful execution of student processes and institutional engagements.

Key Responsibilities

Student Coordination & Support

• Handle end-to-end coordination for students interested in studying abroad.
• Maintain regular communication with active, potential, and pipeline students.
• Follow up consistently regarding documents, pending actions, application updates, and process completion.
• Ensure all information shared by the internal team is clearly communicated and implemented by students.
• Assist students with university/course shortlisting using internal portals and CRM systems.
• Provide timely support and updates throughout the admission process.

Institutional & University Coordination

• Coordinate with Indian and foreign universities regarding meetings, seminars, collaborations, and partnership discussions.
• Fix appointments and follow up for potential MoU discussions and institutional collaborations.
• Support communication between university delegates and the Managing Director.
• Send professional emails, maintain contact records, and track communication updates.
• Follow up until meetings, sessions, or institutional activities are successfully confirmed.

Event & Operational Support

• Coordinate seminars, webinars, study fairs, awareness sessions, and university events.
• Support operational activities including scheduling, logistics coordination, and event execution.
• Coordinate with speakers, university representatives, and institutional stakeholders.
• Assist in Campus to Corporate programs and other institutional engagement activities.

Administrative & CRM Management

• Maintain student records, CRM updates, and process tracking.
• Stay updated on university programs, intakes, scholarships, and institutional information.
• Support internal coordination across operations, marketing, and student support teams.

Preferred Skills

• Strong communication and interpersonal skills.
• Excellent follow-up and coordination abilities.
• Self-motivated with an ownership mindset and initiative-taking ability.
• Good organizational and multitasking skills.
• Comfortable working in a fast-paced startup environment.
• Basic knowledge of CRM tools, Google Workspace, and email communication.

Ideal Candidate

• Someone who enjoys coordination, communication, and relationship management.
• Interested in international education, institutional partnerships, and student engagement.
• Able to independently manage responsibilities and problem-solve proactively.

Work Environment

• This role offers exposure to student support, university relations, business coordination, operations, and event management, providing strong practical learning and growth opportunities.