HR Generalist

About the Role

The Hiller Companies is seeking an HR Generalist to own the end-to-end pre-hire and new hire experience. This role serves as the operational bridge between Talent Acquisition and the HR Business Partner team, managing the onboarding process from background check through the completion of a new hire's first week. Success will be measured by onboarding accuracy and compliance, day-one readiness, and a strong first impression of the company.

Work Environment: Primarily office-based with occasional flexibility for new hire start dates across time zones. Hybrid scheduling is available in Mobile, AL.

Key Responsibilities

Pre-Hire & Background Check

• Initiate and monitor pre-employment background checks, drug screens, and MVR checks.
• Adjudicate results in partnership with HR leadership within applicable state and local guidelines.
• Manage conditional offer contingencies and clear candidates to start.
• Coordinate the adverse action process where required.
• Own the pre-hire checklist and all candidate communications between offer acceptance and day one.

New Hire Setup & Systems

• Create and maintain accurate employee records in ADP Workforce Now, including personal data, position, compensation, and benefits eligibility.
• Ensure all applicable payroll elements are configured accurately for each new hire (sign-on bonuses, relocation, allowances, per diem, shift differentials, recurring earnings/deductions).
• Complete Form I-9 and E-Verify within required timeframes, ensuring compliance across multiple states.
• Coordinate provisioning of credentials and workspace needs with IT, Fleet, and location leadership.

First-Week & New Hire Experience

• Design and deliver a consistent Day 1 through end-of-first-week experience, including orientation, required training, and benefits enrollment guidance.
• Serve as the primary point of contact for new hires, answering questions and removing barriers during the first week.
• Execute a clean handoff to the assigned HR Business Partner at the close of the onboarding window.

Compliance & Multi-State Operations

• Ensure onboarding practices comply with federal, multi-state, and local employment regulations (I-9/E-Verify, background check laws, new hire reporting, state-specific notices/disclosures).
• Maintain audit-ready documentation and support internal and external audits.

Continuous Improvement & Cross-Functional Partnership

• Partner with Talent Acquisition, HRBPs, Payroll, Benefits, and IT to maintain a seamless sequential handoff model.
• Identify and implement improvements to onboarding workflows, templates, and ADP WFN configuration.
• Track onboarding metrics (completion rates, time-to-productivity, new hire satisfaction) and report on trends to HR leadership.

Project & Program Support

• Support ADP Workforce Now design enhancements, including testing configuration changes, new modules, and workflow improvements.
• Assist with process documentation, standard operating procedures, and job aids.
• Participate in cross-functional HR programs and Central HR initiatives.
• Other duties as assigned.

Requirements & Tech Stack

• Experience with ADP Workforce Now is required.
• Familiarity with background check adjudication, Form I-9, and E-Verify processes.
• Knowledge of federal, multi-state, and local employment regulations.
• Experience with payroll element configuration.
• Ability to coordinate with IT, Fleet, and location leadership.
• Proficiency in tracking and reporting on onboarding metrics.