Payroll Assistant

About the Role

The Payroll Assistant supports day-to-day payroll operations through data entry, recordkeeping, administrative support, and payroll preparation. This entry-level position helps maintain accurate payroll information, meet processing deadlines, and support clients under the guidance of experienced payroll professionals.

Key Responsibilities

• Assist with preparing client payrolls on weekly, biweekly, semimonthly, and monthly schedules.
• Collect and organize employee hours, payroll changes, reimbursements, bonuses, commissions, and related information.
• Enter payroll and employee data into payroll systems according to established procedures.
• Review timesheets and payroll documentation for completeness, accuracy, and consistency.
• Maintain organized digital payroll files and supporting documentation.
• Enter new hires, terminations, direct deposit information, deductions, and other payroll changes.
• Manage payroll calendars, checklists, and processing deadlines.
• Prepare payroll reports and supporting documentation.
• Assist with basic payroll reconciliations and research payroll discrepancies.
• Communicate with team members regarding missing or incomplete payroll information.
• Support client payroll communications under the direction of senior team members.
• Assist with quarterly and year-end payroll documentation and reporting.
• Maintain strict confidentiality of employee, client, payroll, tax, and financial information.
• Follow established payroll procedures, checklists, and quality-control requirements.
• Provide administrative support to payroll, bookkeeping, and accounting teams.
• Perform additional payroll and administrative duties as assigned.

Requirements & Tech Stack

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to follow established procedures and meet deadlines.
• Proficiency with Microsoft Office Suite or willingness to develop proficiency.
• Basic spreadsheet and data-entry skills.
• Effective verbal and written communication skills.
• Ability to appropriately handle confidential information.
• Willingness to learn payroll and accounting processes.
• Ability to accept feedback and make corrections as needed.
• Dependable and professional work habits.
• Ability to work independently in a remote environment while maintaining consistent communication.

Qualifications

• Previous administrative, payroll, bookkeeping, accounting, or customer service experience.
• Experience with Microsoft Excel and payroll or accounting software.
• Basic understanding of payroll, bookkeeping, or accounting concepts.
• Experience handling confidential employee or financial information.
• Relevant coursework, training, or professional certification.

Hourly pay range: $18.00–$22.00, based on experience.