Accounting Support Clerk

About the Role

Performs a variety of accounting duties, ranging in complexity from clerical accounting tasks such as managing receivables to more complex duties like reconciling accounts and assisting others to ensure policy compliance.

Key Responsibilities

• Reconciles balance sheets, cash, general ledger, and supporting journal entries.
• Processes invoices for payment, ensuring billed amount and quantity received corresponds to purchase order.
• Prepares invoices to be sent to vendors for services.
• Reviews, deposits, and posts payments, and other transactions to accounting systems.
• Prepares check requests, campus orders, and purchase orders.
• Assists with departmental purchasing and procurement.
• Assists other department team members to ensure compliance in various areas, including but not limited to, PCard transactions, travel expenses, and procurement.
• Compiles, sorts, and prepares documents and reports.
• Issues bills and invoices.
• Performs bookkeeping.
• Calculates and verifies debit and credit amounts.
• Posts transactions to appropriate accounts.
• Ensures the appropriate filing and maintenance of accounting records.
• Inputs data into financial systems and reconciles reports.
• Creates and produces reports.
• Assists accountants on special projects as necessary.
• Performs routine tasks as directed and under close supervision (Accounting Support Clerks, I).
• Completes routine tasks under moderate supervision (Accounting Support Clerks, II).

Problem Solving

• Follows University policies and procedures and applicable State and IRS guidelines.
• Refers issues outside of policy or not covered by policy to the supervisor.
• Answers questions from staff and vendors on invoice status, payroll problems, etc.
• Must be able to meet deadlines and establish priorities.

Team Culture

• Supports an inclusive, transparent, and supportive work environment.
• Is reliable, displays a positive attitude, does not engage in gossip, supports the team, and is flexible.
• Communicates problems, issues, and frustrations to supervisor and/or OB/WCSL Leadership.

Work Environment & Physical Requirements

• Office environment (nearly continuously).
• Sitting, hearing, listening, talking (nearly continuously).
• Repetitive hand motion (such as typing), walking (often).
• Bending, reaching overhead (seldom).

Requirements & Tech Stack

• University policies and procedures
• State and IRS guidelines
• Financial systems

Qualifications

• Accounting Support Clerks, I: Requires little to no related experience. This is an Entry-Level position.
• Accounting Support Clerks, II: Requires at least 1 year of related experience. This is an Intermediate Level position.
• Equivalency Statement: 1 year of higher education can be substituted for 1 year of directly related work experience.

Job Details

• Job Title: Accounting Support Clerk
• Company: University of Utah
• Department: Obstetrics/Gynecology Dept Op (00930)
• Location: Campus
• Employment Type: Full Time
• Work Schedule: Monday through Friday, 8:00 am to 5:00 pm. Some earlier mornings and later evenings may be required.
• Pay Rate Range: $14.00 - $25.00
• Job Code: S21171 (Accounting Support Clerks, I), S21172 (Accounting Support Clerks, II)
• Grade: S13 (Accounting Support Clerks, I), S14 (Accounting Support Clerks, II)
• Requisition Number: PRN46580B
• Close Date: 01/08/2027