Executive Assistant

Role Description

The Executive Assistant role at SMVS Organization is a full-time, on-site position based in Ahmedabad. This role provides comprehensive executive administrative support.

Key Responsibilities

• Manage calendars
• Schedule meetings
• Coordinate travel
• Prepare expense reports
• Handle correspondence
• Draft and format documents
• Organize files
• Support the execution of key initiatives and meetings
• Track action items
• Prepare presentations and reports
• Maintain confidentiality of information
• Serve as a reliable communication link between executives, internal teams, and external stakeholders

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills
• Experience in calendar management, meeting coordination, and document handling
• Experience in Expense Reports and Executive Support
• Experience in travel coordination, reimbursements, and executive-level logistics
• Effective Communication skills
• Professional email writing and phone etiquette
• Stakeholder coordination
• Strong organizational and time management abilities
• Attention to detail
• Ability to prioritize tasks
• Ability to maintain confidentiality
• Ability to exercise sound judgment
• Ability to work effectively on-site in Ahmedabad

Requirements & Tech Stack

• Proficiency in office software (e.g., word processing, spreadsheets, presentations, and email tools)
• Familiarity with collaboration platforms is beneficial

Relevant experience as an executive assistant, administrative assistant, or similar support role is preferred.

A diploma or degree in business administration, office management, or a related field is beneficial.