Facility/Admin Executive

About the Role

The Facility/Admin Executive role is a full-time, on-site position based in South Mumbai.

Key Responsibilities

• Overseeing day-to-day office administration.
• Managing facility operations.
• Coordinating maintenance and repairs.
• Handling office supplies and inventory.
• Supporting vendor management.
• Assisting with executive and general administrative tasks.
• Scheduling meetings.
• Maintaining records.
• Preparing basic reports.
• Ensuring adherence to office policies and procedures.
• Coordinating with internal teams to support smooth office functioning.
• Handling visitor management.
• Responding to operational issues promptly.

Requirements & Tech Stack

• Proficiency in standard office software (e.g., word processing, spreadsheets, email, and calendars).
• Comfort working with basic office tools and systems.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, with experience in managing schedules, documentation, and office support tasks.
• Solid General Administration skills, including facility coordination, vendor management, and basic record-keeping.
• Effective Communication and Interpersonal Skills to interact professionally with internal teams, vendors, and visitors.
• Relevant experience in facility management, office administration, or corporate support roles is beneficial.
• A bachelor’s degree or equivalent qualification in Business Administration, Management, or a related field is preferred.
• Ability to work independently, prioritize multiple tasks, and maintain confidentiality and professionalism at all times.