AR Specialist

About the Role

The AR Specialist - Compliance Coordinator is responsible for ensuring contractual requirements on projects are met and updating stakeholders with receivables status. This role facilitates all aspects of projects in relation to accounting, cash flow, and supports the operations team.

Key Responsibilities

• Fully responsible for managing customer and project manager experience, creating a positive presence of support.
• Process monthly progress billings ensuring they are accurate and on time.
• Work collaboratively with the project team to manage customer expectations.
• Direct job compliance for smooth monthly cycles and quick payment turnaround.
• Effectively communicate to customers and project managers for understanding and quick resolution of requirements.
• Manage receivable status and entry to ERP system to facilitate visibility in collection and billing.
• Make suggestions for and support continuous improvement projects.
• Collect lien waivers from suppliers.
• Support AR, AP, and operations teams in compliance requirements.
• File notices to establish lien rights and monitor lien right expiration dates, including research to understand lien laws by state.
• Support of operations team in all facilities, providing an excellent customer experience.

Requirements & Tech Stack

• Possession of critical skills including planning and organizing, problem identification/resolution, multi-tasking, follow-through skills to bring tasks to closure in a timely manner, priority setting, and a sense of urgency.
• Ability to use time productively, maximize efficiency, and meet challenging work goals.
• Strong problem-solving skills.
• Ability to stay positive and enthusiastic under pressure.
• Ability to effectively present information to customers, clients, and other employees.
• Demonstrated capability to interface and maintain effective relationships with all levels of employees in a team-oriented environment.
• Ability to interpret a variety of instructions and know when to escalate.
• Ability to handle unique challenges and independently create solutions.
• Must be comfortable multi-tasking in a fast-paced environment with accuracy and efficiency.
• Work hard to exceed customer expectations.
• Desire to continually improve internal processes.
• Quick decision-making skills.
• Experience with ERP/accounting systems, internet applications, and MS Office.
• Strong working knowledge of Excel, payables subledger, and billing (a plus).