Accounts Payable Specialist

About the Role

The Accounts Payable Specialist supports accurate and timely processing of overhead invoices and employee expense reports. This role works closely with vendors, Project Managers, and the Accounting team to resolve billing questions, maintain accurate records, and keep payments moving. The ideal candidate is organized, dependable, and comfortable managing daily tasks and deadlines.

A Day in the Life

• Receive, verify, and process overhead invoices from vendors and suppliers.
• Review and process employee expense reports, confirming that documentation is complete and expenses follow company policies.
• Assist with reconciling accounts payable records to the general ledger and resolving discrepancies.
• Respond to vendor and industry partner questions about invoices, billing, and payments.
• Partner with Project Managers and the Accounting team to obtain information and resolve outstanding items.
• Support other accounting tasks and projects as assigned.

Qualifications

• High school diploma required.
• 0–2 years of accounting or accounts payable experience.
• Strong organization, attention to detail, and ability to prioritize work to meet deadlines.
• Clear communication skills and ability to build effective working relationships.
• Ability to work independently, take initiative, and follow tasks through to completion.

Requirements & Tech Stack

• Proficiency in Microsoft Office, including Excel.
• Experience with Viewpoint or Keystyle preferred.