Specialist, Payroll Operations

About the Role

Specialist, Payroll Operations audits time and attendance, and payroll records for large groups in a multi-state, multi-company environment. This position exercises basic knowledge of payroll regulations related to Federal, State and Local laws, company policies and best practices to ensure compliance. The Specialist, Payroll Operations works with other teams within the payroll department and across the Village.

Key Responsibilities

• Audits, corrects and processes payroll and timekeeping records to ensure teammate’s time and pay is accurately calculated based on Federal and State regulations.
• Ensures that the timekeeping system and Workday are in sync by performing the necessary manual entries and documenting changes.
• Verifies Paid Time Off accruals, balances and transfers.
• Works with Payroll Support Center to resolve payroll payment related concerns from teammates utilizing Service Now.
• Prepares and processes daily on demand payments.
• Regularly reviews and resolves transactions in assigned group.
• Recalculates pay due to retroactive changes for hourly rates of pay, missing hours or amounts, due to Workday not supporting various transactions.
• Identifies and calculates overpayments. Works with leadership to receive approval to either recoup wages or receive approval for debt forgiveness entries. Communicates to teammates and former teammates regarding overpayment and collection. Processes appropriate Workday and Kronos entries to either record collection of funds or debt forgiveness.
• Assists with updating and testing process documentation and participates in system testing.
• Performing recurring benefit entries
• Processes reissues for banking rejects, removes payment elections and communicates to teammates

Requirements & Tech Stack

• Basic working knowledge of payroll, processes, procedures and payroll systems.
• Intermediate computer skills and proficiency in MS Word and Excel.
• Deals with confidential information and/or issues using discretion and judgment.

Qualifications

• High School Diploma
• 0-2 years of relevant experience
• Knowledge of how a paycheck is calculated including pre/post tax deductions and how it translates to the form W-2.

Preferred

• Working knowledge UKG / Kronos Timekeeping System
• Payroll processing experience in a fully integrated HCM environment
• Working knowledge of timekeeping processes and systems
• Multi-state payroll experience
• Ability to identify and recommend process improvements.