Account Executive

About the Role

This role is responsible for coordinating with the Operations Department for timely collection of client invoicing details and vendor bills to ensure invoice submission within defined timelines.

Key Responsibilities

• Coordinate with the Operations Department for timely collection of client invoicing details and vendor bills.
• Manage and maintain petty cash records for the assigned branch, ensuring timely reconciliation and reporting.
• Prepare accurate client invoices and ensure timely dispatch/emailing.
• Upload invoices on customer portals where applicable.
• Maintain complete supporting documentation for all financial records.
• Share Statements of Account with allocated clients.
• Regularly follow up for collections and monitor receivable ageing.
• Ensure receivable outstanding remains within approved limits.
• Perform accurate accounting entries in Zoho for receivables, payables, bank transactions, and other financial records.
• Support monthly accounts closing.
• Complete vendor reconciliations and perform vendor KYC verification before processing vendor payments.
• Coordinate with auditors by submitting bills, invoices, and supporting documents by stipulated timelines.
• Assist during quarterly audits.
• Maintain proper accounting records, financial reports, and supporting documentation to ensure compliance with statutory requirements and internal financial controls.
• Ensure adherence to organizational policies, HR directives, statutory regulations, financial SOPs, and the Company's Code of Conduct.
• Maintain petty cash books for allocated location(s) and submit reconciled records to the Head Office within prescribed timelines.
• Prepare and submit 100% accurate client invoices within two working days from receipt of complete details from the Operations Team.
• Monitor receivable ageing, regularly follow up with customers, and ensure receivables outstanding do not exceed the approved credit period.
• Maintain healthy cash flow through timely follow-up of receivables and effective monitoring of accounts receivable.
• Upload invoices and supporting documents on client portals/SAP portals accurately and within agreed timelines.
• Complete vendor reconciliations and ensure quarterly vendor reconciliation is completed within prescribed timelines.
• Maintain accurate receivable and payable records in Zoho.
• Submit all bills and invoices to auditors by the 5th of the subsequent month.
• Maintain complete financial records and supporting documentation for audit compliance.
• Maintain compliance with statutory regulations, financial procedures, organizational policies, HR Code of Conduct, and delegated compliance responsibilities.
• Create a collaborative and positive work environment through effective communication and coordination with internal stakeholders.
• Maintain complete reports and documentation relating to delegated KPIs, receivable ageing, and vendor reconciliations.

Requirements & Tech Stack

• Zoho
• Tally
• Advance Excel
• GST
• TDS
• Balance Sheet

Qualifications

• Commerce Graduate / Post Graduate
• Communication Skills - Moderate