Human Resources Executive

Key Responsibilities

• Recruitment & Talent Acquisition
• Manage the complete recruitment cycle, from job posting and candidate sourcing to screening, interview coordination, offer release, and onboarding.
• Recruit Mechanical Design Engineers and other technical professionals based on client requirements.
• Coordinate with the technical team and clients for candidate evaluations and selection.
• Maintain candidate databases, recruitment trackers, and hiring pipelines.
• Ensure timely fulfilment of client requirements.
• Onsite Engineer Deployment
• Manage the complete deployment process when clients require engineering resources at their locations.
• Coordinate candidate selection, documentation, joining formalities, and client-site onboarding.
• Ensure engineers join client locations as per agreed timelines.
• Maintain regular communication with deployed engineers and client representatives.
• Monitor deployment status, attendance, employee concerns, and client feedback.
• Coordinate replacements and resource transitions whenever required.
• Attendance, Payroll & Payslip Management
• Maintain employee attendance, leave records, working hours, and client-site attendance reports.
• Collect and verify monthly payroll inputs, including payable days, approved leave, overtime where applicable, and authorised deductions.
• Coordinate salary processing and prepare or distribute payslips securely.
• Maintain payroll records and resolve attendance or salary discrepancies.
• Track salary payments, reimbursements, and other employee-related records.
• HR Operations & Employee Lifecycle Management
• Handle employee onboarding, employee records, offer letters, appointment letters, and other HR documentation.
• Track probation periods, leave balances, notice periods, and employee exits.
• Coordinate employee grievances and maintain effective employee communication.
• Support applicable statutory compliance, including EPF, ESI, professional tax, and other employment-related requirements, as applicable.
• Maintain confidentiality and accuracy of employee and payroll information.
• HR Reporting & Administration
• Maintain employee databases, recruitment reports, attendance trackers, payroll records, and deployment dashboards.
• Prepare periodic HR reports for management.
• Identify opportunities to streamline HR processes using Excel, Google Sheets, or HRMS tools.
• Independently manage day-to-day HR activities and provide regular updates to management.

Requirements & Tech Stack

• Technical Recruitment
• Engineering Staffing
• Manpower Deployment
• MS Excel or Google Sheets
• Attendance Management
• Payroll Processing
• Payslips
• Employee Documentation
• EPF, ESI, Professional Tax (Statutory Compliance)
• HRMS Tools (Opportunities for streamlining)

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 0-3 years of relevant experience in HR operations and recruitment.
• Experience in technical recruitment, engineering staffing, or manpower deployment will be an advantage.
• Good working knowledge of MS Excel or Google Sheets.
• Understanding of attendance management, payroll processing, payslips, and employee documentation.
• Strong communication, coordination, organisation, and problem-solving skills.
• Ability to manage multiple hiring requirements and meet strict joining deadlines.
• Ability to work independently and take ownership of assigned responsibilities.