Property Administrator

About the Role

The Property Administrator is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects. This role requires exhibiting legendary customer service when communicating with tenants, prospective tenants, owners, and vendors, with a focus on productivity and results.

Key Responsibilities

• Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence.
• Schedule and coordinate meetings/special events.
• Assist in lease administration activities including lease set up, administering lease changes, and generating reports.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Maintain lease and property files.
• Track and file HVAC contracts and insurance certificates; maintain a follow-up system for expirations.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Transcribe contracts, leases, proposals, addendums, side letters, exhibits, and correspondence.
• Prepare financial spreadsheets.
• Order and maintain adequate stock of office supplies.
• Greet tenants, prospective tenants, vendors, and guests.
• Notify participants of meetings, their responsibilities, and any changes in plans or schedules.
• Order tenant door plaques and directory strips; maintain property signage.
• Prepare and distribute tenant move-in packages; order tenant gifts as needed.
• Maintain parking/building access card records.
• Invoice tenant rebills (meter readings, HVAC, etc.).
• Maintain tenant contact lists, vendor contact lists, and insurance information.
• Promote and foster positive relationships with tenants and owners.
• Perform additional duties as assigned by the Property Manager.

Requirements & Tech Stack

• Intermediate to advanced MS 365 Word, Excel, and Outlook proficiencies.
• Argus, accounting software such as MRI or Skyline proficiency preferred.
• Ability to keep information strictly confidential.
• Strong desire to succeed in an entrepreneurial environment.
• Ability to handle multiple projects, changing priorities, and a continually heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

Qualifications

• A high school diploma or GED equivalent (college courses preferred).
• At least 0-2 years of clerical, administrative duties (real estate experience is a plus).

Work Shift

• Location: Irving, TX
• This is a dynamic, on-site role. Working on-site is an essential function of this position. Remote or hybrid options are not available.