House Contracts Paralegal

About the Role

IES Residential, Inc. is seeking a detail-oriented and proactive In-House Contracts Paralegal to support our Legal Department and internal teams in Sugar Land, TX. In this role, you will serve as a key coordinator between our Legal Department, Division Managers, Accounting, Executives, and other departments to ensure contract processes are handled efficiently and deadlines are met. The ideal candidate is a self-starter who is highly organized, detail-oriented, and able to prioritize tasks while working independently. This individual should maintain a professional, friendly demeanor and demonstrate strong communication skills when collaborating with internal teams and external partners.

Key Responsibilities

• Assist with reviewing and editing agreements and contract documents.
• Identify legal processing issues and escalate them to appropriate internal and external parties when necessary.
• Create, organize, and update files; scan, mail, and maintain document records to ensure contracts are properly filed and processed.
• Communicate with Division Managers and contracting parties via telephone, email, and mail as needed.
• Update files with documents, notes, and communications in accordance with company standards.
• Track key dates, deadlines, and contractual obligations to ensure compliance and timely completion.
• Support the Legal Department and other teams with administrative and coordination tasks.
• Perform other duties as assigned.

Requirements & Tech Stack

• Proficient in Adobe Acrobat.
• Proficient with Microsoft Office Suite and job-specific software and programs.
• English speaking, reading, and writing preferred, and required where necessary to perform job duties.

Qualifications

• Excellent attention to detail and accuracy in document review, drafting, and data management.
• Ability to synthesize complex information into clear, concise summaries.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Ability to identify issues requiring escalation and exercise sound judgment.
• Strong organizational and document management skills.
• Able to work both independently and collaboratively as part of a team.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• Maintain professionalism and a positive, respectful demeanor with customers, coworkers, and business partners.
• High school diploma or GED required.
• Associate’s degree in business administration, legal studies, paralegal studies, construction administration, or a related field required.
• Bachelor’s degree preferred.
• Experience in contract administration, legal support, construction administration, procurement support, or a related role preferred.
• Experience in a construction, engineering, real estate development, or similar project-based environment preferred.
• Experience supporting a legal department, contracts team, or corporate compliance function preferred.
• Equivalent combination of education, training, and relevant experience may be considered.
• Relevant industry certifications or licenses preferred, and required where necessary to perform job duties.
• Must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.

Physical Requirements

• Work in a typical office environment, sitting at a desk and performing prolonged computer work, with occasional standing, walking, bending, and reaching.
• Maintain dependable transportation and consistent, reliable attendance to meet customer service and operational needs.
• Ability to exercise sound judgment and make independent decisions within established company policies and procedures.
• Ability to work overtime, modified schedules, or occasional weekends as business needs require.
• Communicate in person, by phone, and electronically, including on a tablet, smartphone, and other office technology.
• Travel as required to support project and operational needs.
• Perform all work on-site and in person; this is not a remote or hybrid position.
• Lift, carry, push, and pull at least 25 pounds.