Administrative Support Clerk

Key Responsibilities

• Types and edits various materials, including those with technical or specialized terminology.
• Reviews documents for accuracy and completeness.
• Serves as receptionist or information clerk, determining the purpose of contacts.
• Provides general information and assists in form preparation.
• Directs individuals to the appropriate destination.
• Receives and distributes messages.
• Schedules and/or arranges appointments.
• Composes routine correspondence.
• Proofreads and/or finalizes letters, memorandums, reports, or other documents for approval and signature.
• Establishes and maintains filing systems.
• Prepares records for storage and/or archiving.
• Maintains office equipment and supply inventory.
• Maintains records relating to the receipt and issuance of materials or equipment.
• Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records, and expense accounts.
• Performs mathematical calculations in the completion of forms and records.
• Assists with arranging travel and accommodations.
• Assists with coordinating meeting logistics.
• Processes and distributes mail according to established procedures.
• Prepares material for mailing, utilizing automated equipment when applicable.
• Performs data entry and develops routine spreadsheets and databases.
• Compiles and prepares data or reports from various sources in accordance with specific instructions or procedures.
• Operates and maintains standard office equipment.
• Serves as a lead worker, providing guidance, direction, and training to other clerical employees.
• Reviews work for accuracy, timeliness, and compliance with instructions and procedures.
• Receives general supervision from a designated administrative supervisor.
• Carries out assigned responsibilities independently within established guidelines.
• Performs other related work as assigned.

Requirements & Tech Stack

• Office support work
• High school diploma or proof of high school equivalency
• 15 earned credit hours from an accredited college or university may substitute for the required experience
• Microsoft Excel (for spreadsheets and databases)
• Automated mailing equipment (when applicable)
• Standard office equipment

Qualifications

• Six or more months of experience in office support work.
• Possession of a high school diploma or proof of high school equivalency.